For any questions you may have. For any questions, please contact the art department of the Central Park of Culture and Culture named after. V. Mayakovsky. “Language” of business correspondence
INFORMATION MAIL
Health is the basis of human life. The most important thing for its preservation is the way of life of a person. A healthy lifestyle culture is the key to active longevity.
In order to form a positive attitude of students towards a healthy lifestyle, the university
October 2015
conducts Intra-university marathon
“HEALTHY LIFESTYLE IN THE EDUCATIONAL PROCESS
HIGH SCHOOL"
The goal of the marathon is to popularize the most important components of a healthy lifestyle for students: a balanced diet, physical education and sports, harmonization with society.
Location: St. Petersburg, st. Novorossiyskaya, 48/50.
Organizing Committee Intra-university marathon “Healthy lifestyle in educational process higher school":
Pankova Nina Vladimirovna, Rector of the Federal State Budgetary Educational Institution of Higher Professional Education "SPbGTEU",
Bazarnova Yulia Genrikhovna, Head of the Department of Chemistry and Biotechnology, FSBEI HPE “SPbGTEU”,
Barsukova Natalya Valerievna, Head of the Department of Catering Technology of the Federal State Budgetary Educational Institution of Higher Professional Education "SPbGTEU",
Nerobeev Nikolay Yurievich, head of department physical culture FSBEI HPE "SPbGTEU",
Kotomenkova Olga Gennadievna, head of the research department of the Federal State Budgetary Educational Institution of Higher Professional Education "SPbGTEU".
As part of the Intra-University Marathon, it is planned to hold competition between 6 student teams. Mandatory requirements for team composition: 10 people, including 2 students from each faculty.
The following competitions within the event :
1. Team presentation competition (homework): booklet and presentation (video or slide show, or group presentation, etc.).
2. Brain-ring game “Encyclopedia of Health”.
3. Culinary duel “Proper lunch for three persons” with presentation of dishes (cold appetizer, first course, second course, drink).
4. Sports match “A healthy mind in an athletic body”(team sports competitions).
5. Project competition “University – Territory of Health”(homework).
Accepting applications from teams for participation in the Intra-University Marathon (Appendix 1) is made until October 19, 2015 (inclusive) by the address Email:[email protected].
“Road maps” with explanations and requirements for competition tasks registered teams will be sent October 20, 2015 to the email addresses specified in the applications.
For any questions you may have, please contact:
- to the organizing committee of the event: e-mail: [email protected];
- to the research department of the Federal State Budgetary Educational Institution of Higher Professional Education "SPbGTEU":
POSITION
About holding an open festival-competition for the most original
figures from balloons"Air Brotherhood"
Festival organizers
Central Park of Culture and Leisure named after. V.V. Mayakovsky
Goals and objectives of the festival
1) creating an atmosphere of a real creative holiday;
2) exchange of creative achievements and experience between participants;
3) support and popularization of the amateur movement to create figures from balloons;
4) development of new forms of territory decoration
Festival participants
The following are invited to participate in the festival:
1) holiday companies of the city of Yekaterinburg and Sverdlovsk region
2) creative agencies of the city of Yekaterinburg and the Sverdlovsk region
3) initiative creative groups of the city of Yekaterinburg and the Sverdlovsk region
4) agencies for creating decorations for holidays in the city of Yekaterinburg and the Sverdlovsk region
5) designers who are fans of the city of Yekaterinburg and the Sverdlovsk region
No age restrictions!
Time and place of the festival
From 9.00 – 10.00: check-in for participants with large structures that require access to the site by car;
From 10.00 – 12.30: installation, arrangement of figures according to the participant’s serial number;
From 12.30 – 15.00: jury evaluation, photo session of park visitors with figures;
From 15:00 - 18:30: festive concert, dismantling the site (it is possible to adjust the start time and duration of the event);
Location: Central Park of Culture and Leisure named after. V.V. Mayakovsky, open area
Event address: Michurina 230, tram number 3, 6,9,10,20,21,33. Stop - Mayakovsky Park
Conditions for the execution of the festival program
1) The figure of the balls must fit into an area of 4*4 m
2) A figure from balloons is made in advance or created in the park from 10.00 – 12.30
3) The participant must independently provide methods for attaching the figure and provide everything necessary to install the figure on the day of the event. (The park only provides a platform measuring 4*4 m. The surface is grass!)
4) The works will be placed outdoors.
5) After registration, each participant will be sent a serial number. Serial numbers will be posted on the site.
6) Each participant must send the title and description of his work (see Appendix 1)
Participants' capabilities
1) Each participant can use a covered room (tent) to create his own figure and store things
2) The participant has the right to place his advertising (name of the organization - logo - telephone - website - services). All information about the participant, namely (name of the organization (name of the individual) – logo – telephone – website – services – title of work – description) will be placed on an A3 size information stand. 1 stand = 1 participant. Each stand will have a business card pocket attached. If desired, an organization or individual has the right to include their business cards. (see Appendix 1.2)
3) The participant has the right to use 220 V electricity (bring an extension cord with him)
Jury
1) The jury is formed by the organizing committee of the festival from among specialists from the Central Park of Culture and Culture and specialists in this area of Ekaterinburg
2) The festival jury has the right to establish additional nominations and establish special diplomas.
Summing up and awarding festival participants
Each participant is awarded a Participant Diploma. The winners who took 1st, 2nd, and 3rd place are awarded diplomas and gifts.
Financial conditions
Organizational fee for participation in the festival NOT PROVIDED
Organizational matters
1) applications for participation in the festival are accepted until August 24, 2016 by email [email protected] and phone 221-34-70
In the subject of the letter and the file name, indicate: application for the Air Brotherhood festival. For an example of filling out an application, see Appendix 1.
For any questions, please contact the art department of the Central Park of Culture and Culture named after. V.V. Mayakovsky.
Tel.: 221-34-70; 8-982-623-64-33 Maria Doronina – curator of the festival;
1) the organizing committee reserves the right to close the acceptance of applications before the announced deadline if the number of participants exceeds the technical capabilities of the festival.
2) The participant authorizes the processing of the personal data provided in this application for the preparation of festival information materials, as well as the use of photos and videos of his participation in the festival information materials.
Annex 1
APPLICATION FOR PARTICIPATION
This article is the result of my observations of what aspects create a good impression of business letter.
It happens like this: you receive an answer to your letter and immediately make an internal decision: I want and will continue to communicate with these guys, but with these guys I want to say goodbye right away. Has this ever happened to you? For me, yes. The last such practice happened to me quite recently: I corresponded with different companies regarding the selection of language courses.
Below are my summarized conclusions about what you should keep in mind if it is important for you that yours makes a good impression on the recipient and makes him want to continue doing business with you.
1. Letter response time.
- Positive ending of the letter
– the last thing that remains in the recipient’s attention when reading your letter. Secure the emotional and positive atmosphere of business communication in the last phrases. Create at the addressee good mood so that he wants to communicate with you again!
Compare:
Answer option 1 | Answer option 2 |
Hello, Masha! First of all, thank you for choosing our institute! We are confident that you will be satisfied with our cooperation. In order to send you an invoice, we need to receive from you the details of your employer company. Please send them in response to this letter...... | Hello, Masha! First of all, thank you for choosing our institute! We are confident that you will be satisfied with our cooperation. In order to send you an invoice, we need to receive from you the details of your employer company. Please send them in response to this letter. If you have any questions, please contact us! |
Tip #4: Set up the recipient to continue the dialogue. Show respect! Create and strengthen the mood of comfortable cooperation! Share yours with your recipient positive mood and a sincere desire to continue business cooperation!
Options for final phrases:
I will be glad to cooperate!
I will be happy to answer your questions.
If you have any questions, please contact us!
With hope for fruitful cooperation,
Always ready to help and answer your questions.
Sincerely,
Sincerely,
With respect to you,
With respect and hope for fruitful cooperation,
5. Signature and contact information block.
It is important for a person conducting business correspondence to understand who is “on the other side of the monitor”: the addressee’s first and last name, position, contact coordinates.
What is it for?
First and last name – allows for personal communication.
Position – gives the recipient an understanding of the boundaries of authority and professional competence in resolving issues.
Coordinates – provide the possibility of additional operational communication if necessary.
Compare: which answer looks more professional and inspires more confidence in the information.
Hello! I passed the preliminary test when registering for Spanish courses at your institute. Based on the test results, I am enrolled in group PS-A2.1. My tuition will be paid for by my employer. Please send me an invoice for tuition fees. Thank you. Best regards, Masha Petrova | ||||||||||||||||||
Answer option 1 | Answer option 2 | |||||||||||||||||
Hello, Masha! First of all, thank you for choosing our institute! We are confident that you will be satisfied with our cooperation. In order to send you an invoice, we need to receive from you the details of your employer company. Please send them in response to this letter. If you have any questions, please contact us!
Maintaining business correspondence according to the rules - one of the important components of success in a career and in business. Ignorance of these rules, or their incorrect application in practice, can lead to the loss of partners and clients. In addition, accurate and competent business correspondence is an important component of a business image. What are the different types of business correspondence?Business correspondence - with partners, clients, colleagues, organizations - is one of the most important activities of any enterprise. Managers and employees of various ranks receive and send letters, commercial offers etc. Depending on the form, content and focus, any correspondence is divided into the following types:
For each of them there are separate drafting and submission requirements. The most common types of formal business letters are:
Considering that today most business correspondence is carried out in in electronic format, exist ready-made templates and shapes for any type.
5 Terrible First Phrases That Will Kill Your WritingThe American company HubSpot found out which first sentences do not inspire the reader, but, on the contrary, force them to delete the letter. Find out what these phrases are and never use them at the beginning of a conversation. General rules for business correspondenceThe reputation of your company indirectly depends on how the business letter is designed and written. We can say that for the formation successful image the company and the formation of its reputation, it is necessary for employees to comply with the rules of business correspondence for both external and internal communication. Letter form. It would be correct to use forms drawn up in corporate style, which contain details. Style design means the presence of a logo, the use of a special font, the indication of all contact information and the full name of the organization. Page layout. When formatting a business correspondence letter, margins are used (left margin - 2 cm, right margin - 1 cm, top and bottom margins - 2 cm each). If the letter includes several sheets, then they must be numbered (put down at the top of the sheet in the middle). Style. Business letters are written in formal business style, which assumes short description the essence of the letter, the accuracy of the wording and the use of stamps and standard phrases. In addition, in business correspondence there is a rule: one problem - one letter. Text structure. A standard business correspondence letter includes three parts:
Rules for business correspondence in EnglishPreparation of business correspondence for English language carried out in accordance with the general requirements:
“Language” of business correspondenceThere are special requirements for business correspondence. First of all, letters should not contain emotional overtones. They should be as restrained, concise and precise as possible. The logical and consistent construction of the text completely replaces emotionality. Interjections, diminutives, abbreviations that are not on the list of generally accepted ones - all this should be avoided in business correspondence. One of the important conditions for composing a letter is semantic accuracy, which represents its practical value. The next important criterion is the logical presentation of the text. Words should not be subject to double interpretation - this can change the meaning of the content in the letter and give it an undesirable tone. The main purpose of any business document is to persuasiveness in expressing a certain point of view. The main rules in writing and drafting a document, memo or letters are literacy, argumentation, correct appeal, reliability of information and sufficient evidence. Below are a few rules for writing business letters: Use of pronouns. Business correspondence should avoid reflecting personal emotions and perceptions. Business information traditionally conveyed using standard forms. As a rule, during such correspondence, the interests of an entire enterprise are expressed, and not of an individual, so the address comes from the plural. And, although this suggests the use of the pronoun “we,” you should avoid using it by using the appropriate verb forms. Collateral forms. In business correspondence, you should use the passive voice. Such appeals have a softer appearance. For example, if you rearrange the phrase: “You did not complete the repair work on time,” with the words “ Repair work stipulated by the contract have not been fulfilled,” then it is possible to state the very fact of non-fulfillment of work without making direct accusations. That is, the fact of the violation is indicated, but the specific culprits are not indicated, which makes the tone of the letter softer. The active voice is used when defining in a letter an object that serves as the initiator of certain actions. For example, “the legal department provides clarification...”. It should be noted that such sentences use the present tense. The use of the passive voice also determines the nature of the letter. Such forms allow you to set the focus on a specific event, and not on the performers of the action (proposal sent, report received). The passive voice is also used if the object is obvious (the date of the meeting has been determined). Verb form. If there is a need to focus attention on a constantly repeating action, verbs in an incomplete form are used to describe them (specialists regularly violate deadlines). If it is necessary to highlight the completeness of the process, the perfect form of verbs is used (the patrolmen have begun their duty). Introduction of accents. Despite the fact that most business correspondence is neutral in tone, in some cases additional focus on certain points is required. To do this, introductory phrases are used to soften the phrase. (If you rewrite the phrase “we ask you to send the documentation that is in your possession” with the words we ask you to send the documentation that, apparently, is in your possession,” then the degree of tension in it is significantly reduced, and it is more suitable for the requirements of tactfulness of business correspondence). When writing business letters, you should also pay attention to treating your opponent with respect. So, if the phrase “we are not interested in your offer” is replaced with “unfortunately, at this time we are not interested in your offer,” it is freed from unnecessary rigidity, which is not appropriate in business correspondence. Introductory structures are also an important component of a business letter, as they make it less dry. In accordance with standards business etiquette the phrase “please, if possible, provide your expert comments on the quality of our materials” would be appropriate. Introductory constructions are a good tool for reducing categoricalness, showing respect and attentiveness, as well as expressing a friendly tone. Their use allows you to express a thought without hurting your opponent’s pride. Business correspondence etiquette: 5 tips on how to make a good impression from afar1. The response time to the letter demonstrates your interest in communication and cooperation. You need to respond to business emails within the shortest possible time: minutes, hours, maximum a day. If there are objective reasons for the delay, send a letter and write that you have received the message and will respond soon. In order to correctly prioritize, you should pay attention to the corresponding notes in your opponent’s letter - “importance”, “topic” and so on. The presence of such marks indicates how important your answer is. A delay in response means a high probability of losing a client. If possible, respond immediately. Leave only letters “for later” that will take time to respond to. The CEO School will help you learn to predict people's behavior and negotiate well. 2. Personal appeal. Personal address is preferable, as it shows respect for the addressee. The use of personal address is one of the mandatory rules of business correspondence. Personal focus is a demonstration of respect for individuality and goodwill. In addition, this will help you make your letter stand out from the gray mass of template responses. 3. Expressing words of gratitude (for the appeal). Gratitude expressed in a letter is a kind of expression of gratitude for the choice of an opponent or client in favor of your company. A written response that begins with “Thank you for your letter” demonstrates to your opponent that he is valuable to you. This tone of a business letter is correct, as it reflects a constructive position. For example:
An expression of gratitude for the trust in your business is made at the beginning of the letter using the following constructions:
4. Positive ending. Final constructions are guaranteed to come to the opponent’s attention after reading the letter. Therefore, it is advisable to consolidate the positive mood of business correspondence in this form and create a positive mood and desire for the correspondence partner to continue communication. Eg; the last thing that remains in the recipient’s attention when reading your letter. Secure the emotional and positive atmosphere of business communication in the last phrases. Create a good mood for the recipient - so that he wants to communicate with you again. For example:
Always, when finishing a letter, create a positive mood in your opponent to continue communication. For these purposes you can use the following structures:
5. Signature and contact block. An employee who conducts business correspondence needs to have an idea of who is present “on the other side of the monitor.” In other words, information is needed about the opponent’s name, position and contact information:
To optimize work with business correspondence, it is better to add a block with contact information to the standard settings. This block should be present in letters to partners, colleagues and clients as a symbol of a professional attitude to the matter.
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