Typical sample

I approve
(name of company,
enterprises, etc., it
organizational and legal form) _________________________
(director or other
executive,
authorized
approve official
instructions)

(initials, surname)
_________________________
(signature)

" " _____________ 20__

Job description
HR inspector
______________________________________________
(name of organization, enterprise, etc.)

" " ______________ 20__ N_________

This job description was developed and approved by
basis employment contract With __________________________________________
(name of the position of the person for whom
______________________________________________________________ and in accordance with
this job description has been compiled)
provisions Labor Code Russian Federation and other regulatory
acts regulating labor relations In Russian federation.

I. General provisions
1.1. The HR inspector belongs to the category of specialists.
1.2. HR inspector is hired and dismissed from work
by order of the director of the enterprise on the recommendation of _________________________
(Head of HR Department,

head of a structural unit that is part of the HR department)
1.3. A person who has
average professional education, without any experience requirements
work, or primary vocational education, special
training according to the established program and work experience in the profile of at least
______ years, including this enterprise at least ______ year(s).
1.4. The HR Inspector reports directly to _______________
(to the boss
________________________________________________________________________.
HR department, head of the structural unit included in
HR department)
1.5. During the absence of the HR inspector (business trip, vacation,
illness, etc.) his official duties are performed by someone appointed to
in the prescribed manner deputy who bears full responsibility
for high-quality, efficient and timely implementation.
1.6. In his work, the HR inspector is guided by:
- regulatory documents regulating accounting issues and
personnel movements;
- methodological materials on personnel issues;
- the charter of the enterprise;
- rules labor regulations;
- orders and instructions of the director of the enterprise;
- this job description.
1.7. The HR inspector must know:
- legislative and regulatory legal acts on personnel issues,
teaching materials for maintaining documentation for accounting and movement
personnel;
- labor legislation, rules and regulations of labor protection;
- structure and staff of the enterprise; procedure for registration, maintenance and
storage of work books and personal files of enterprise employees;
- the procedure for establishing the names of workers’ professions and positions
employees, general and continuous work experience, benefits, compensation,
registration of pensions for employees;
- the procedure for recording the movement of personnel and drawing up the established
reporting;
- the procedure for maintaining a data bank about the personnel of the enterprise;
- basics of office work;
- means of computer technology, communications and communications.

II. Functions
The HR inspector is assigned the following functions:
2.1. Maintaining records of personnel of the enterprise and its divisions.
2.2. Participation in the development of measures to reduce staff turnover.
2.3. Preparation of HR documentation.
2.4. Checking compliance with vacation schedules at the enterprise.
2.5. Monitoring the state of labor discipline in
divisions of the organization, submission of established reports.

III. Job responsibilities
To perform the functions assigned to him, the HR inspector
must:
3.1. Keep records of the personnel of the enterprise, its divisions in
in accordance with unified forms of primary accounting documentation.
3.2. Process the hiring, transfer and dismissal of employees in accordance with
With labor legislation, regulations and orders of the head
enterprises, as well as other established personnel documentation.
3.3. Form and maintain personal files of employees, enter into them
changes related to work activity.
3.4. Ready necessary materials for qualifying
certification, competition commissions and representation of employees to
incentives and awards.
3.5. Fill out, record and store work books, produce
calculating work experience, issuing certificates of current and past employment
activities of workers.
3.6. Make entries in work books about incentives and
awards for workers.
3.7. Enter information about the quantitative and qualitative composition
workers and their movement into the enterprise personnel data bank, monitor
for its timely updating and replenishment.
3.8. Keep records of the provision of leaves to employees, carry out
control over the preparation and adherence to regular vacation schedules.
3.9. Issue pension insurance cards and other documents,
necessary for assigning pensions to employees of the enterprise and their members
families, establishing benefits and compensation; in case of staff turnover
study its causes, participate in the development of measures to reduce
staff turnover.
3.10. Prepare documents upon expiration established deadlines
current storage for depositing in the archive, draw up an established
reporting.
3.11. Monitor the state of labor discipline in
divisions of the organization and compliance by employees with internal rules
labor regulations.
3.12. _____________________________________________________________.

IV. Rights
The HR inspector has the right:
4.1. Get acquainted with the draft decisions of the enterprise management,
relating to his activities.
4.2. Submit proposals for management's consideration
improvement of work related to the responsibilities provided for
of these instructions.
4.3. Receive from managers structural divisions,
specialists information and documents necessary to carry out their
job responsibilities.
4.4. Involve specialists from all structural divisions
enterprise to resolve the responsibilities assigned to it (if this
provided for by the provisions on structural divisions, if not - with
permission from the head of the enterprise).
4.5. Require the management of the enterprise to provide assistance in
performance of their official duties and rights.
4.6. ______________________________________________________________.

V. Responsibility
The HR inspector is responsible for:
5.1. For failure to perform (improper performance) of their duties
duties provided for in this job description, in
within the limits determined by the labor legislation of the Russian Federation.
5.2. For those committed in the course of carrying out their activities
offenses - within the limits determined by administrative, criminal and
civil legislation of the Russian Federation.
5.3. For causing material damage - within the limits specified
labor, criminal and civil legislation of the Russian Federation.

The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)

Head of structural unit (initials, surname)
(HR department) _________________________
(signature)

" " _____________ 20__

AGREED:

Boss legal department

(initials, surname)
_____________________________
(signature)

" " ________________ 20__

I have read the instructions: (initials, surname)
_________________________
(signature)

We bring to your attention typical example job description of the HR inspector, sample 2019. A person with secondary vocational education without requirements for work experience or primary vocational education, special training according to an established program and work experience in the profile of at least 3 years, including at least 1 year at this enterprise, can be appointed to this position. Do not forget, each instruction of the HR inspector is issued in hand against a receipt.

The following provides typical information about the knowledge that a human resources inspector should have. About duties, rights and responsibilities.

This material is part of the huge library of our website, which is updated daily.

1. General Provisions

1. The HR inspector belongs to the category of specialists.

2. A person who has a secondary vocational education without requirements for work experience or primary vocational education, special training according to an established program and work experience in the profile of at least 3 years, including at least 1 year in the given enterprise, is accepted for the position of personnel inspector. .

3. The HR inspector is hired and dismissed by the director of the organization.

4. The HR inspector must know:

— legislative and regulatory legal acts, methodological materials on maintaining documentation for accounting and personnel movement;

— labor legislation;

— structure and staff of the enterprise;

— the procedure for registration, maintenance and storage of work books and personal files of enterprise employees;

— the procedure for establishing the names of workers’ professions and employee positions, general and continuous work experience, benefits, compensation, and registration of pensions for employees;

— the procedure for recording the movement of personnel and drawing up established reporting;

— the procedure for maintaining a data bank about the personnel of the enterprise;

— basics of office work;

— means of computer technology, communications and communications;

— internal labor regulations;

— rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection.

5. In his activities, the HR inspector is guided by:

- legislation of the Russian Federation,

— Charter of the organization,

- orders and instructions of employees to whom he is subordinate in accordance with these instructions,

- this job description,

— Internal labor regulations of the organization.

6. The HR inspector reports directly to the head of the HR department.

7. During the absence of the HR inspector (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the corresponding rights, duties and is responsible for the performance of the duties assigned to him.

2. Job responsibilities of the HR inspector

HR Inspector:

1. Keeps records of the personnel of the enterprise and its divisions in accordance with the unified forms of primary accounting documentation.

2. Prepares the hiring, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the enterprise, as well as other established personnel documentation.

3. Forms and maintains personal files of employees, makes changes to them related to work activities.

4. Prepares the necessary materials for qualification, certification, competition commissions and nomination of employees for incentives and awards.

5. Fills out, records and stores work books, calculates work experience, issues certificates of present and past labor activity workers.

6. Makes entries in work books about incentives and awards for employees.

7. Enters information about the quantitative, qualitative composition of employees and their movement into the data bank about the enterprise’s personnel, monitors its timely updating and replenishment.

8. Keeps records of the provision of vacations to employees, monitors the preparation and compliance with regular vacation schedules.

9. Prepares pension insurance cards and other documents necessary for assigning pensions to employees of the enterprise and their families, establishing benefits and compensation.

10. Studies the reasons for staff turnover, participates in the development of measures to reduce it.

11. Prepares documents upon expiration of the established periods of current storage for depositing in the archive.

12. Monitors the state of labor discipline in the organization’s divisions and employees’ compliance with internal labor regulations.

13. Prepares prescribed reports.

14. Complies with internal labor regulations and other local regulations organizations.

15. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.

16. Ensures cleanliness and order in his workplace,

17. Carry out, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with these instructions.

3. Rights of the HR inspector

The HR inspector has the right:

1. Submit proposals for consideration by the director of the organization:

— to improve work related to those provided for herein instructions and duties,

- on encouraging distinguished employees subordinate to him,

- on bringing to material and disciplinary liability the employees subordinate to him who have violated production and labor discipline.

2. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.

3. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

4. Get acquainted with the draft decisions of the organization’s management relating to its activities.

5. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties.

6. Other rights established by current labor legislation.

4. Responsibility of the HR inspector

The HR inspector is responsible in the following cases:

1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.

Job description for HR inspector - sample 2019. Job responsibilities of a personnel inspector, rights of a personnel inspector, responsibilities of a personnel inspector.

A job description is an internal regulatory document of an organizational and legal nature that regulates the scope of rights and responsibilities and functionality of an employee.

Violation of the regulations entails the application of sanctions provided for Russian legislation, internal until the dismissal of the employee.

The purpose of the Job Description is to rationally distribute the responsibilities of employees, determine the scope of job competence, prevent violations of functional-structural relationships, strengthen the personal responsibility of a specialist for his results

The job description is developed by the responsible person and endorsed by the head of the enterprise.

HR Specialist

A HR inspector is a specialist who is responsible for the state of personnel records in an organization. A staff position for a human resources specialist is provided in virtually every medium- and large-scale enterprise, regardless of the form of ownership.

Small organizations assign the functions of a HR inspector to part-time administrative employees, which often leads to a discrepancy between the HR policy and legal requirements and entails the risk of application to a legal entity.

The profession of a personnel inspector is quite in demand in the labor market. The average income of a specialist is thirty thousand rubles. A specialty in this area can be obtained in addition to the basic one. higher professional education. It is enough to complete specialized courses.

Job Description of HR Inspector

This is an internal document of the organization, developed taking into account the specifics of the organization’s activities.

It is not advisable to use template documents, since they do not meet the interests of a particular enterprise and do not take into account the functional and structural features of its work.

When developing a Job Description, you should use an algorithm that determines the requirements for a personnel inspector:

• General requirements for the position.
• Qualification requirements.
• Job responsibilities.
• Specialist rights.
• Responsibility for activities.
• Additional provisions.

Qualification requirements

The position of “HR inspector” belongs to the category of specialists; he must have a secondary (primary) vocational education and at least one year of experience in his specialty. The specialist should know:

• Labor legislation, regulations and internal documents regulating personnel records management.
• Federal Law No. 152-FZ “On Personal Data”.
• Methodology of accounting and movement staffing.
• Structure and staffing in the organization.
• Rules for maintaining, registering work books and personal files of employees.
• The procedure for determining the names of professions and positions of employees, calculating total and work, compensation.
• The procedure for establishing benefits and registering pensions.
• Technical accounting systems and methods of working with databases.
• Know the basics of office work.

Functions of a personnel inspector

The holder of the position is responsible for accounting for the organization’s personnel and implementing personnel records management. The specialty "HR inspector" allows you to create a personnel records system at an enterprise that will ensure the quality of work of the entire organization.

The state of the enterprise’s HR policy directly depends on the specialist’s competence. The functions of the personnel inspector are to ensure that personnel policy at the level of requirements for the organization’s activities from regulatory authorities and for the purpose of high-quality recording of personnel data.

Personnel accounting

The procedure for hiring, transferring or dismissing an employee based on legal requirements, instructions and orders of the director of the institution.

HR records management

Organization of accounting, maintenance and storage of personnel documentation. Formation of a database and ensuring control over the implementation of the “Law on working with personal data of employees.”

Job responsibilities

IN regulatory document the scope has been determined. The job description of the HR inspector provides for the following responsibilities:

• Timeliness of accounting.
• Timely modification of employee personal files.
• Registration of vacations and sick leave.
• Tracking time worked using technical means accounting and systematization.
• Timely issuance of certificates and copies of work books, control of the return of personal documents and provision of certificates for calculating compensation and benefits.
• Increased professional level.

The job responsibilities of the HR inspector include compliance with internal regulations, other internal regulations and instructions.

Rights

The rights of a human resources instructor in an organization include:

• Familiarization with administrative decisions in the area of ​​work.
• Participation in discussion of work and adoption of resolutions on the work of the personnel service.
• Making proposals to improve forms of work and eliminate identified shortcomings in the organization of the activities of the personnel service.
• Request and receive personal documents in order to fulfill official powers and duties.
• Endorse documents within the scope of competence.

The rights of the inspector protect the personnel policy system at the enterprise and ensure legality and reliability in matters of accounting for the enterprise’s employees.

They help the specialist in timely recording of changes in the personnel accounting system.

Responsibility

The area of ​​responsibility is limited to the specialist’s job functions. The job description of the HR inspector prescribes personal responsibility for:

• Improper performance or violation of official duties.
• Offenses within the scope of a specialist’s activities.
• Causing material harm to an organization, within the limits of the legislation of the Russian Federation.
• Failure to comply with internal regulations, labor discipline standards - within internal regulatory requirements organizations.
• Violation of business ethics standards.

The activities of the HR inspector leave an imprint on the entire work of the organization.

Be familiar with the contents personally, which is recorded in the document with the personal signature of the employee when applying for a job.

Additional provisions

Since the activities of each organization have its own characteristics and specialization, they should be identified in additional provisions when developing a Job Description. It is advisable to point out:

• Working conditions for HR instructors.
• Schedule for providing accounting information to senior managers.
• Norms of relationships in the functional structure of an enterprise.
• on working with personal data of employees.
• Labor efficiency assessment system.

To develop a Job Description, which is important in an organization, one should be guided by the Classification Directory of Positions, which contains a list of requirements for specialists of various profiles.

The job description of the HR inspector is intended to regulate the process of activity of the leading HR specialist, and this directly affects the level and quality of HR policy in the organization.

Personnel decide everything - the principle of an organization’s competitiveness in modern economic conditions. Since the effectiveness of the organization depends on the quality of personnel.

Name of the organization APPROVED JOB Title of the position INSTRUCTIONS of the head of the organization _________ N ___________ Signature Explanation of the signature Place of compilation Date TO THE HR INSPECTOR

1. GENERAL PROVISIONS

1. The HR inspector belongs to the category of specialists, is hired and dismissed from work by order of the head of the organization upon the recommendation of ________________________________.

2. A person with specialized secondary education without requirements for work experience or general secondary education, special training according to the established program and work experience in the profile of at least 3 years, including at least 1 year in this organization, is appointed to the position of personnel inspector. .

3. In his activities, the personnel inspector is guided by:

Regulatory documents on the work performed;

Methodological materials relating to relevant issues;

Charter of the organization;

Labor regulations;

Orders and instructions of the director of the organization (immediate supervisor);

This job description.

4. The HR inspector must know:

Regulatory legal acts, methodological materials on maintaining documentation for accounting and personnel movement;

Labor legislation;

Structure and staff of the organization;

The procedure for registration, maintenance and storage of work books and personal files of the organization’s employees;

The procedure for establishing the names of workers' professions and employee positions, general and continuous work experience, benefits, compensation, and registration of pensions for employees;

The procedure for recording the movement of personnel and drawing up established reporting;

The procedure for maintaining a data bank about the organization’s personnel;

Basics of office work;

Computer technology, communications and communications;

Labor legislation;

Rules and regulations of labor protection and fire safety.

5. During the absence of the personnel inspector, his duties are performed in the prescribed manner by an appointed deputy, who bears full responsibility for the proper performance of the duties assigned to him.

2. JOB RESPONSIBILITIES

6. To perform the functions assigned to him, the personnel inspector is obliged to:

6.1. Keep records of the personnel of the organization and its divisions in accordance with unified forms of primary accounting documentation.

6.2. Process the hiring, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the organization, as well as other established personnel documentation.

6.3. Form and maintain personal files of employees, make changes to them related to work activities.

6.4. Prepare the necessary materials for qualification, certification, competition commissions and nomination of employees for incentives and awards.

6.5. Fill out, record and store work books, calculate length of service, issue certificates of current and past work activities of employees.

6.6. Make entries in work books about incentives and awards for employees.

6.7. Enter information about the quantitative, qualitative composition of employees and their movement into the organization’s personnel data bank, monitor its timely updating and replenishment.

6.8. Keep records of the provision of vacations to employees, monitor the preparation and compliance with regular vacation schedules.

6.9. Prepare pension insurance cards and other documents necessary for assigning pensions to the organization’s employees and their families, establishing benefits and compensation.

6.10. Study the reasons for staff turnover, participate in the development of measures to reduce it.

6.11. Prepare documents upon expiration of the established periods of current storage for depositing in the archive.

6.12. Monitor the state of labor discipline in the organization’s divisions and employees’ compliance with internal and labor regulations.

6.13. Prepare established HR reports.

6.14. Assist and cooperate with the employer in ensuring healthy and safe conditions labor, immediately report to the immediate supervisor about each case of industrial injuries and occupational diseases, as well as emergency situations that pose a threat to health and life for him and others, discovered shortcomings and violations of labor protection.

6.15. Accept necessary measures to limit the development of an emergency situation and eliminate it, provide first aid to the victim, take measures to call an ambulance, emergency services, and fire brigade.

3. RIGHTS

7. The HR inspector has the right:

7.1. Get acquainted with draft decisions of the organization’s management relating to its activities.

7.2. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.

7.3. Receive from heads of structural divisions, specialists information and documents necessary to perform their job duties.

7.4. Require the management of the organization to provide assistance in the performance of their official duties and rights.

7.5. Take part in the discussion of labor safety issues submitted for consideration at meetings (conferences) labor collective(trade union organization).

4. RELATIONSHIPS (JOB RELATIONS)

5. PERFORMANCE EVALUATION AND RESPONSIBILITY

10. The work of the HR inspector is assessed by the immediate supervisor (other official).

11. The HR inspector is responsible for:

11.1. For failure to perform (improper performance) of one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Republic of Belarus.

11.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Republic of Belarus.

11.3. For causing material damage - within the limits determined by the current labor, criminal and civil legislation of the Republic of Belarus.

11.4. For failure to comply with the rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection - in accordance with the requirements of regulatory legal acts of the Republic of Belarus and local acts in _____________________.

Name of the position of the head of the structural unit _________ _______________________ Signature Explanation of signature Visas I have read the instructions _________ _______________________ Signature Explanation of signature _______________________ Date

I. General provisions

1. HR inspector belongs to the specialist category.

2. A person who has a secondary vocational education without requirements for work experience or primary vocational education, special training according to an established program and work experience in the profile of at least 3 years, including at least 1 year in the given enterprise, is accepted for the position of personnel inspector. .

3. HR inspector is hired and dismissed by director organizations.

4. The HR inspector must know:

- legislative and regulatory legal acts, methodological materials on maintaining documentation for accounting and personnel movement;

- labor legislation;

- structure and staff of the enterprise;

- the procedure for registration, maintenance and storage of work books and personal files of enterprise employees;

- the procedure for establishing the names of workers' professions and employee positions, general and continuous work experience, benefits, compensation, and registration of pensions for employees;

- the procedure for recording the movement of personnel and drawing up established reporting;

- the procedure for maintaining a data bank about the personnel of the enterprise;

- basics of office work;

- means of computer technology, communications and communications;

- internal labor regulations;

- rules and regulations of labor protection, safety, industrial sanitation and fire protection.

5. In his activities, the personnel inspector is guided by:

- legislation of the Russian Federation,

- Charter of the organization,

- orders and instructionsemployees to whom he is subordinate according to this instruction,

- this job description,

- Internal labor regulations of the organization,

- __________________________________________________.

6. HR inspector Reports directly to the head of the HR department.

7. During the absence of the HR inspector (business trip, vacation, illness, etc.) his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the corresponding rights, obligations and is responsible for the performance of the duties assigned to him.

8. __________________________________________________________.

II. Job responsibilities.

HR Inspector:

1. Keeps records of the personnel of the enterprise and its divisions in accordance with unified forms of primary accounting documentation.
2. Prepares the hiring, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the enterprise, as well as other established personnel documentation.
3. Forms and maintains personal files of employees, makes changes to them related to work activities.
4. Prepares the necessary materials for qualification, certification, competition commissions and the presentation of employees for incentives and awards.
5. Fills out, records and stores work books, calculates length of service, issues certificates of current and past work activities of employees.
6. Makes entries in work books about incentives and awards for employees.
7. Enters information about the quantitative, qualitative composition of workers and their movement into the data bank about the enterprise’s personnel, monitors its timely updating and replenishment.
8. Keeps records of the provision of vacations to employees, monitors the preparation and compliance with regular vacation schedules.
9. Prepares pension insurance cards and other documents necessary for assigning pensions to enterprise employees and their families, establishing benefits and compensation.
10. Studies the causes of staff turnover and participates in the development of measures to reduce it.
11. Prepares documents upon expiration of the established periods of current storage for depositing in the archive.
12. Monitors the state of labor discipline in the organization’s divisions and employees’ compliance with internal labor regulations.
13. Prepares prescribed reports.

14. Complies with the internal labor regulations and other local regulations of the organization.

15. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.

16. Ensures cleanliness and order in his workplace,

17. Carry out, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with these instructions.

1. __________________________________________________________________________.

III. Rights.

The HR inspector has the right:

1. Submit proposals to the director of the organization for consideration:

- to improve work related to the responsibilities provided for in this instruction,

- on the encouragement of distinguished employees subordinate to him,

- on bringing to material and disciplinary liability the employees subordinate to him who violated production and labor discipline.

1. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.
Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties. Get acquainted with draft decisions of the organization’s management relating to its activities. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties. Other rights established by current labor legislation.

IV. Responsibility.

The HR inspector is responsible in the following cases:

1. For improper performance or failure to fulfill one’s official duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.

For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation._____________________________________________________________.

The job description was developed in

According to____________________________

(name, number and date of document)

_________________________________________

(job title)

AGREED:

Head of the legal department

__________________________________

(signature)(surname, initials)