Most often, it is at large enterprises that the position of executive director is introduced. This is explained by the fact that the scope of work here is much larger, which means that another specialist is needed who will take on some of the management responsibilities.

The executive director is a follower of the production strategy and task outlined by the head of the organization. The position involves monitoring the performance of duties of other work units and compliance with corporate goals in accordance with internal regulations.

The profession implies an extensive list of responsibilities and a decent level of knowledge, because the leader (albeit the second in rank) must be a worthy example. His qualifications should grow depending on how the organization develops.

Why do you need an executive director and his distinctive features?

In order for the organization to work as a single mechanism, it is necessary to correctly distribute responsibilities among the entire team. The general director delegates part of his tasks to the executive director. This is especially important in large enterprises, where new goals constantly arise that need to be achieved.

The executive director must be involved in operational planning, monitor the execution of orders, instructions and instructions of the general director. This profession requires higher education in the specialization in which the organization is located. If, for example, a company provides construction services, then the specialist must have an engineering, architectural or technical education. Practice shows that such positions are often filled by professionals with a diploma in a different field. In this case, the employee must have full knowledge and be aware of the specifics of the industry. Experience in this field will help you achieve this. It must be 3 years or more.

The executive director reports directly to the general director or owner of the company (if this is not the same person).

To occupy this position, you must have the following knowledge and qualities:

1. Know the norms and regulations of government authorities in the relevant industry.
2. Own the regulatory framework that is developed within the enterprise.
3. Be able to use methodological documentation, archival data and other types of regulations that will allow you to select information that is important for the company.
4. Know the development prospects of the enterprise and the industry as a whole.
5. Possess information about the organization's structure, specialization, and strategy.
6. Be competent in the field of tax legislation and the environment (especially when it comes to large industrial enterprises).
7. Be able to draw up and implement a business plan for the financial, economic or administrative activities of a company.
8. Know labor legislation and skillfully apply its norms in practice.
9. Possess forecasting skills and make forecasts for the short and long term.
10. Apply modern management methods to a specific enterprise.
11. Know the procedure for concluding contracts at different levels of business.
12. Have knowledge about drawing up an employment contract and other acts that regulate labor activities.
13. Know the market conditions perfectly.
14. Gain knowledge about the experience of similar companies, international experience and the results of activities of organizations that are leaders in a specific field of business.
15. Know the methodology for conducting inspections, audits and inventory.
16. Know the ethics of business behavior, communication and methods of psychological influence.
17. Know the basics of office work.
18. Possess the basics of marketing.
19. Know and follow labor safety rules.

Such an impressive list of knowledge that an executive director must possess makes it possible to select a worthy candidate. In addition to professional qualities, he must also have a high level of personal qualities: communication skills, punctuality, commitment and others.

The functions of the executive director are:

• close cooperation and interaction with senior management;
• completing tasks according to the set time frame;
• organizing interaction between all departments of the company;
• compliance with document flow in the enterprise.

The functions of the executive director can be supplemented with new positions if required by the management and objectives of the enterprise.

This position should be filled by an excellent speaker, organizer and manager.

The job description is the main document for regulating the rights and responsibilities of the executive director

The entire system of rights and responsibilities of this position is presented in the job description. This key document gives a general idea of ​​who the executive director is, what his tasks and spheres of influence are.

The development of such instructions is beneficial to both the employee and the employer. In case of a conflict situation, you can always use a document to resolve the dispute. It is important for the manager to highlight the full range of responsibilities that the specialist must cope with, and the employee should also pay attention to his rights.

The job description of the executive director must include the following items:

• General provisions that define the concept of “executive director”.
• Responsibilities.
• Rights.
• Responsibility.
• Requirements for the employee.

This list can be supplemented with new columns if this is suggested by the specifics of the industry or the wishes of management or the employee himself.

A job description is not a mandatory document, but it is an additional safety net for all participants in the work process.

Range of duties

It is impossible to list the job responsibilities of an executive director so quickly. They are large-scale, but generalizing, we can distinguish two vectors:

• managerial;
• reporting.

The first direction obliges the executive director to organize all processes in the enterprise. To do this, he contacts not with the employees themselves, but with the heads of departments and sectors. He creates the strategy and plans the company's activities.

The reporting vector smoothly follows from the previous one. For the company’s activities to be successful, it is necessary to monitor and prepare reports on the work done. Ultimately, such reports are provided to the CEO.

A more detailed list of the responsibilities of the executive director is as follows:

1. Organizational work to carry out the activities of individual departments and the enterprise as a whole.
2. Management of the company in accordance with the constituent norms under the auspices of the General Director.
3. Taking a set of measures in order to normalize activities, improve methods and increase efficiency.
4. Management of structural units through interaction with their superiors.
5. Monitoring the implementation of orders, plans, organizational work, reporting deadlines and the introduction of innovations.
6. Participation in the development of the company's program, strategy and plan for the current year and in the future.
7. Analysis and supply of the enterprise with tools and other resources.
8. Taking part in the formation of the company's budget.
9. Under the leadership of the General Director, the development of new management methods and their implementation.
10. Control over financial flows (together with the chief accountant).
11. Systematic analysis of the economic, technical, financial, personnel state of the enterprise and provision of this data to senior management.
12. Studying the need for personnel based on data from the HR department or HR managers.
13. Dismissal and hiring of employees.
14. Development of labor discipline standards, motivation and monitoring their implementation.
15. Promoting timely payment of wages.
16. Representation of the company among similar organizations, interaction with partners and analysis of competitors’ activities.
17. Facilitating the establishment of relationships with suppliers, intermediaries, creditors and representatives of regulatory authorities (tax service, sanitary and epidemiological service, etc.).
18. Monitoring compliance with business plans and budgets.

Such an extensive list of responsibilities makes it necessary to hire a person with a wealth of knowledge as an executive director.

Rights of the executive director

In addition to a significant list of responsibilities, this profession has many rights. The executive director is the leader, the second person in the enterprise. That is why he has the right to fire and hire employees. This may be an independent decision or as a result of a dialogue with the CEO. Usually, if a senior or mid-level specialist is fired or hired, then it is impossible to do without consulting with senior management.

The executive director can take initiatives to improve production processes at the enterprise, improve discipline and microclimate in the team.

The rights of this specialty also include:

• make independent decisions within the limits of their responsibilities;
• represent the interests of the company, act as its “face”;
• open bank and other accounts and provide a company without a power of attorney;
• use the funds and property of the organization within the limits of what is permitted;
• draw up an employment contract.

Just like all other employees, the Labor Code gives the executive director the right to vacation, sick leave, social guarantees and timely salary.

With this freedom of action, the main thing to remember is to strike a balance and act within the law.

Responsibility of the specialist

The position of a manager implies responsibility for decisions made. The executive director summarizes information from department heads and provides it to management. This means that he takes responsibility for this data and is responsible for its veracity.

The job description of responsibility contains a separate paragraph, which describes standard positions and those that are characteristic of the narrow specialization of the enterprise. This part of the document is one of the key ones, because it defines the boundaries of punishment that can be applied to the employee.

The executive director may be liable in the following cases:

• causing material damage to the enterprise;
• failure to fulfill their duties, functions and tasks;
• violations of the law in the workplace during working hours;
• obtaining unsatisfactory results of the company, reducing profits or receiving losses;
• negative consequences as a result of decisions that are not the duties of the executive director, violate laws and internal regulations;
• distorted provision of information to management, both erroneously and deliberately;
• violation of discipline standards and work duties by subordinates;
• incorrect reporting and submission of this data to external regulatory authorities.

If such mistakes are made, the board of directors or the general director may reprimand the executive director, deprive the executive director of his bonus partially or completely, and dismiss him from his position.

Also, in cases where criminal law is violated, measures are taken by other authorities. This happens if a theft occurs at an enterprise on the initiative or oversight of the executive director.

Final conclusions

The position of executive director is necessary both in large and small enterprises. Its high-quality work makes it possible to maintain the financial and technical characteristics of the organization at the proper level, which helps to find new investors, shareholders, open new markets, etc.

A separate agreement is signed with the executive director. It is similar to a job description, but differs in detail and specificity. It specifies the level of wages and bonuses, the term during which the specialist will hold the position, the social package and other important points. After review, the agreement is signed by the executive director himself, a representative of the human resources department, the chief accountant and the head of the enterprise.

This specialty is the same director, but with fewer control levers. In the old interpretation, this position is called “deputy director”. When it comes to a large enterprise, it is impossible to do without an executive director. He takes on some of the general director's concerns and is the link between him and the heads of departments.

As with any managerial position, the executive director has serious requirements: education, work experience, ability to manage paperwork, establish contacts and save company reserves. He must also be able to establish a common language with people of different personalities, be convincing, charismatic and confident.

Often training is provided for such positions. They teach managers certain methods of influencing their interlocutor, manipulation tricks, and business charm. It is important to attend such events, because it raises the level of knowledge, makes the specialist more experienced, and raises him in the eyes of management and staff.

This specialty is promising and will actively develop in the future. In connection with the processes of market monopolization, the number of large companies will only grow and the need for executive directors will similarly increase.

Experience in this area will provide an impressive boost and in the future one can hope to become the CEO. The skills acquired while working as an executive director will be useful for the position of chief engineer (if it is a technical enterprise) or chief accountant (for a financial institution). Therefore, this position opens up new dimensions in a person’s business appearance.

Most often, when they see signs with the inscriptions “CEO”, “Executive Director” or “Chairman of the Board of Directors”, people think that it “doesn’t matter”, and “CEO” is for solidity. Unfortunately, sometimes even novice entrepreneurs who draw up the charter, for example, of a limited liability company, do not know how the executive director differs from the general director.

In fact, there are differences and they are quite significant. In order not to look misunderstood (or even worse, funny), you need to know this difference in order to correctly name the corresponding position. Sometimes there are titles that make you smile, such as CEO.

Before defining the difference between a CEO and an executive, let's consider what unites them. Firstly, both of them manage a team of subordinates. Secondly, both are accountable to a higher authority and are also responsible to it. Finally, thirdly, both can be appointed and removed from office by the owner of the enterprise. The procedures for appointment and dismissal are usually clearly written down in the company's charter, contract, or job description.

General Director

The phrase “CEO” implies that there is a “director” subordinate to him. The structure of large enterprises often provides for the positions of financial director, human resources director, production director, and so on. In this case, the head of the enterprise (firm, organization) is the general director, who heads the directorate of the company. He is the one responsible for the activities of the entire organization. His position is secured by an order that establishes the structure of the enterprise, as well as the functional responsibilities of the senior managers assigned to him.

The general director's responsibilities are described in more detail by his job description and contract. When establishing a large multi-industry enterprise, this position is secured by the charter.

When creating a limited liability company, the supreme body is the general meeting of participants. Russian legislation interprets quite broadly the names of company participants who have a share in the authorized capital.

Read also: Job Description for Customer Service Manager

They may be named as founders, members or directors. In the latter case, the chairman of the meeting (sometimes this is the company participant with the largest share in the authorized capital) is called the general director. However, in this case, he is not responsible for the operational management of the organization. Sometimes the board of founders, headed by the chairman of the board, approves the general director for the operational management of the company.

The General Director is fully responsible for:

• financial condition of the enterprise/organization entrusted to him;
• development of the enterprise, increase in sales volumes/revenues, profits;
• compliance of the enterprise structure with its activity profile and development program;
• representing the interests of the enterprise, interaction with commercial organizations, government agencies;
• compliance with laws;
• maintaining an effective personnel policy, especially among middle management;
• development and adjustment of enterprise development plans;
• reduction of non-production costs;
• efficient use of enterprise assets.

The rights and responsibilities of the general manager are described in more detail in his contract (employment agreement), as well as in the job description. These documents must be agreed upon (approved) by the owner of the enterprise or an authorized body.

Executive Director

The executive director can manage the enterprise, both as a whole and its individual divisions. It all depends on the size of the organization, its functions and purpose. Let's consider such situations in more detail.

If the general director heads the board of participants (founders) of a limited liability company, then the operational activities of the enterprise are managed by the executive director. That is Both the general director and executive director are responsible to the owner. The difference in this case is not significant, but lies in the legal formulations recorded in the constituent documents.

In the case of a large structured enterprise, the differences between the general director and the executive director are quite significant. Let's consider this using the example of an enterprise that is headed by a general director, and along with other directors, he has a production director subordinate to him. The latter is not responsible for:

• financial position of the enterprise as a whole;
• correct payment of taxes, financial discipline;
• accounting, legal support of the organization’s activities;
• errors in the implementation of marketing policies, supply of raw materials;
• use of the organization's assets;
• for the development of internal acts and organization structure;
• for interaction with self-government bodies and federal authorities.

A representative of the executive director profession is a leader who reports only to the general director (or the founders' meeting, if there is one). The functions of the executive director include careful monitoring of financial flows, management of the company's personnel and solving all organizational problems of production and sale of goods or services.

High responsibility, a large number of responsibilities and extremely high wages make this profession very prestigious.

Places of work

An executive director is necessary for any medium and large business. As a rule, the larger the enterprise, the more such a manager is needed.

History of the profession

Any work team always needs a leader who can direct people to achieve a common goal. If during the primitive communal system, the leadership role was played by leaders, then in modern times they are general directors. They distribute responsibilities, organize people and manage the work of the team.

With the development of the economy and the emergence of large corporations, CEOs began to hire assistants: executive, financial and commercial directors.

Responsibilities of the Executive Director

The main job responsibilities of the Executive Director include:

• enterprise management;
• coordination of the work of departments;
• selection and training of employees;
• ensuring high quality services/products;
• fulfillment of the sales plan and approved budgets;
• conducting negotiations with customers, contractors, partners;
• building and improving business processes;
• implementation and control of enterprise operating standards.

Requirements for an executive director

The main requirements for the executive director are:

• higher education;
• 3 years of work experience in the field of activity of the employing company;
• Experience in planning and budgeting;
• experience in negotiations;
• management and organizational skills;
• knowledge of legislative and regulatory acts of the Russian Federation affecting the activities of the employing company;
• personal characteristics:
  • leadership skills;
  • focus on results;
  • stress resistance;
  • discipline.

A personal car is encouraged.

Executive Director Resume Sample

How to become an executive director

To become an executive director, first of all, you need a higher education (preferably, it corresponds to the employer’s field of activity). A construction company will require construction education, a medical center will require medical education, and a bank will require economic education. Executive director positions often require strong legal knowledge.

In addition to higher education, extensive practical experience is required (the minimum requirement is 3 years of experience in a managerial position) and a set of personal qualities: time management, negotiation, leadership.

Executive Director Salary

The salary of an executive director varies from 20 to 150 thousand rubles per month, depending on the city and the size of the company. In addition to the salary, the director always has a bonus component, depending on the results achieved.

The average salary of an executive director is 70 thousand rubles per month.

Where to get training

In addition to higher education, there are a number of short-term training on the market, usually lasting from a week to a year.

The Institute of Professional Education "IPO" invites you to take distance courses in the direction of "" (there are options 256, 512 and 1024 academic hours) to receive a diploma or state-issued certificate. We have trained more than 8,000 graduates from almost 200 cities. You can undergo external training and receive interest-free installments.

I approve
General Director of JSC (LLC)
Order N ____________________
from "__"_____________ 200 _ g.

Job Description of the Executive Director

1. General Provisions

1.1. The Executive Director reports directly to
General Director of the company.
1.2. The main task of the Executive Director is to implement
operational management of the company (planning, organization of work,
control, ensuring work motivation).
1.3. The executive director manages all functional
divisions of the company through the managers of these subordinates
divisions.
1.4. The executive director is appointed and dismissed by order
General Director.
1.5. The Executive Director replaces the General Director (according to his
order) during his absence.
1.6. During the absence of the Executive Director, he is replaced by
by order of the Production Manager.
1.7. The following conditions are established for the Executive Director:
concerning his working time and rest time:
irregular working hours;
additional leave to the main one, the provision of which
provided in agreement with the General Director.

2. Qualification requirements and required level of knowledge

2.1. Required level of education and employee experience:
higher education in economics, finance, accounting
accounting, management, marketing, business, jurisprudence;
work experience in commercial companies - at least 2 years.
2.2. The executive director must know:
legislation relating to commercial activities, including
foreign economic activity;
corporate regulations of the Company;
the company's mission;
strategy (policy) of the company;
her tactics;
forms and procedure for financial settlements;
procedure for processing financial transactions;
organization of document flow in commercial activities;
the procedure for acceptance, posting, storage and delivery of goods;
rules for conducting inventory of goods, settlements and payment
obligations;
rules for conducting inspections and documentary audits.

3. Responsibilities

3.1. Organizes the work and effective interaction of production
units and structural divisions based on:
production budget and resource assessment;
operational ones formed by him and approved by the General Director
company plans;
optimal distribution of resources among departments;
developed communication system (lighting information system
and progress assessments);
setting tasks and forming work plans for individual
structural parts of the organization;
forming the goals of individual managers based on the goals of the company,
plans for their activities according to goals;
implementation of a system of material and moral incentives;
monitoring the implementation of work plans of departments;
procedures and rules for interactions between departments, structural units and
company employees.
3.2. Participates in the development of the company's strategy.
3.3. Conducts operational financial and economic analysis
activities of the company and divisions. Regularly informs about results
analysis of the General Director and his deputy.
3.4. Organizes, monitors and is responsible for the implementation of all orders
General Director and his Deputy.
3.5. Working on improving the motivation system
(remuneration) for the company's employees and is responsible for its implementation.
3.6. Regularly informs the General Director and his deputy
about the progress of work in the company and the implementation of plans.
3.7. Carries out operational assessment of the company's performance,
shortcomings and develops plans to correct them.
3.8. Responsible for implementing company policies and carrying out events
on the development of value orientations in the activities of the company.
3.9. Responsible for compliance with labor discipline and execution of orders
and orders.
3.10. Responsible for the proper organization of office work in the company,
legal and economic elaboration of contracts, contracts, agreements
etc., preparation of documents.
3.11. Organizes the efficient operation of the company’s apparatus and ensures
uniform workload of personnel.
3.12. Prepares weekly financial and resource analysis form.
3.13. Draws up operational plans (monthly and ten-day) for the company with
their approval by the General Director.
3.14. Organizes a system for informing company employees and
coordination of actions (bulletin boards, meetings, etc.).
3.15. Monitors the activities of departments according to their work plans.
3.16. Ensures the implementation of the material incentive system.
3.17. Takes care of normal working conditions for employees
companies.
3.18. Ensures compliance with goals, principles, policies, rules and
procedures adopted in the company, works to improve them.
3.19. Responsible for the implementation of all orders for the company.
3.20. Prepares company meetings.
3.21. Prepares draft contracts, contracts, agreements.
3.22. Monitors compliance with labor discipline.
3.23. Identifies and resolves independently and with guidance
shortcomings in the company's performance.
3.24. Responsible for logistical support of activities
company apparatus.
3.25. On behalf of the General Director, organizes or carries out
personally individual tasks and assignments related to the field of activity
companies.
3.26. Determines the course for the efficient operation of the company’s apparatus and
uniform staff load.

4.1. The executive director has the right to independently decide
decisions and organize their implementation by subordinate staff within the framework
its competence, determined by section. 3 (responsibilities).
4.2. The executive director has the right not to implement decisions
Director General, if they contradict the current Constitution,
legislation and corporate regulations.
4.3. The executive director has the right to make proposals
to the General Director for improving the work of the commercial service
and the company in general and receive a response to your proposals.
4.4. The Executive Director has the right to represent to the General
proposals to the director of the company to reward employees for good work and
punishing persons who do not fulfill their assigned duties.

5. Responsibility

5.1. The executive director bears disciplinary responsibility for
fulfillment of the duties assigned to him:
for failure to fulfill the plan;
for failure to make decisions on issues within his competence;
for untimely and incomplete submission of the established
reporting;
for the accuracy of the data provided in outgoing documents;
for ensuring compliance with the level of qualifications and competence
personnel for the tasks to be solved;
for ensuring the commercial secret of information transferred to him;
for the safety of documents constituting a trade secret, when
subject to pre-qualification of such information and documents as
containing a trade secret, by a person authorized to do so, and the creation
conditions for ensuring the storage of documents constituting a commercial
secret.

Executive Director is a prestigious position that many applicants want to fill.

His work is quite multifunctional. He must control the financial condition of the company and the work of its personnel.

A person holding this position must have a number of qualities: be responsible, purposeful, organized and stress-resistant. An applicant without certain work experience and mental abilities will not be hired.

Therefore, before applying for the position of executive director, you need to familiarize yourself with his responsibilities and nuances that may arise during his service in this place.

What does this position entail and its relevance?

With the growth of enterprise activity, senior managers have a need for assistants who can take a leadership position and motivate employees and monitor the work as a whole. Therefore, positions such as executive director and director in charge of the company were introduced. The executive director holds a leadership position and reports only to the general director, who has the right to delegate his powers.

Manager's competencies described in the company's constituent documents. An employee of this kind is needed by large firms and organizations engaged in diverse activities. The amount of work at enterprises is quite large, so a director (executive) is needed in order to control the entire organizational process.

Personal and professional requirements for the candidate

To fully perform the duties of an executive director, a person must have personal qualities. These include:

Without professional qualities You won't be able to become an executive director. Employers have the following requirements for potential applicants:

• availability of higher education in the specialty profile;
• experience in a similar field (from 3 years);
• knowledge of current laws and regulations directly related to the activities of the organization;
• experience in conducting negotiations and business meetings;
• availability of budgeting, planning, and organization skills.

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Functional and job responsibilities

The executive director typically works irregular hours. This is due to the presence of a large number of official and functional responsibilities that are assigned to the employee.

The main function of a manager is to control the work of all departments of the company. He must draw up plans that promote the development of the company and its branches, and ensure that all parts of the organizational structure adhere to them.

Occupant of this position obliged to control activities of enterprise employees. His powers include drawing up and signing orders, imposing fines and incentives on workers. He has the right to conduct and select suitable candidates.

All documentation of the HR department:, etc., is checked by the manager. This also applies to other departments in which they prepare reports and carry out transactions with finances and material assets that are the property of the company.

Responsibilities related to clients, customers, third-party companies:

• timely verification of receipt of funds to the company’s account from counterparties;
• holding business meetings and negotiations with clients;
• work with debtors (to the judicial authorities in case of non-payment);
• attracting audit companies to audit financial activities in divisions.

Executive Director must keep under control all business transactions involving money. Under his leadership, the planning and distribution of the organization's cash flows is carried out.

The manager holds events among shareholders and monitors the timely payment of dividends. Organizational functions also include holding corporate seminars and meetings.

Rights and responsibilities

The executive director has rights. These include the right:

Executive Director bears responsibility for the following:

• the quality of your work;
• damaged or lost company property;
• violations in the workplace in your presence;
• efficiency of the enterprise;
• incorrect decisions that resulted in a negative impact on the company’s affairs;
• concealment of financial statements;
• financial result of the organization.

What to include in your resume

In order to apply for the position of executive director, you must indicate:

Features of the position

Any field has its own characteristics regarding the specifics of work.

Executive director who works in a construction company, must have a higher technical education and at least 5 years of experience as a manager in the construction industry. He needs to know the laws relating to capital construction, as well as all technical regulations.

Concerning HOA, the executive director in this area is appointed through elections. He must be honest and protect the rights of owners of apartment buildings. Before taking office, he is obliged to convene an audit commission to inspect all property related to the partnership.

IN associations The executive director is elected for a period of one year. He has the right to assemble commissions to resolve issues related to the problems of the association and take into account the interests of all members of the association.

The importance of this position in the work of any company is described in the following video lessons.
Part 1: