Calculation of vacation days due to an employee. Calculation of vacation days in Excel. How is it calculated for those who are entitled to additional leave?

Using the calculator is quite simple. The calculation was made in the familiar Excel program.

All you need to calculate vacation is:

  1. Indicate the date of employment;
  2. Mark your previous vacation days.

Excel will automatically calculate the amount of accrued and compensatory vacation, and also show how many more vacation days are due on the current date.

You can simply download the file (it won’t be difficult to understand) or read the article to the end and understand how to make it yourself.

How to make a calculator yourself

First, you need to remember the date of employment. You can find it in your work book or ask the accounting department.

Now let’s calculate the number of vacation days from the start of employment. Since we are entitled to 28 calendar days per year, then Let's calculate the number of days worked and divide by 365. To do this, enter the following formula
=ROUND((C4-C3)/365*28,0). I further rounded the resulting number to whole numbers.

Next, the most difficult thing is to remember how many days have already been taken off. For this I made a "smart" table Vacation log, in which we will celebrate all our holidays. In this table you must fill in the beginning and end of the vacation. Calendar days are counted automatically according to the formula =[@End]-[@Start]+1.

If the vacation includes holidays, then they must be excluded, since they are not taken into account when calculating vacation days. Mark their number in the Holidays column. The number of days off must be calculated using the following formula = [@[Calendar days]]-[@[Holidays]].

We add up all the days off. In cell C6 we use the following formula for this: =SUM(Log[Days off]).

All that remains in cell C8 is to subtract the amount of vacation time taken from the total amount of accrued vacation using the formula =C5-C6. That's all, we have calculated the amount of remaining vacation as of the current date. Now you will always know how much vacation you have left. When you open a file, Excel will automatically update all data.

The summer season is approaching - the busy holiday season, when the work of HR officers consists mostly of counting the remaining vacation days for employees. Our online calculator for personnel officers will make this task easier.

In the article:

Download documents on the topic:

Vacation days calculator: calculate the duration of annual paid leave

The right to paid leave is provided for all employees by the provisions of Art. 114 Labor Code of the Russian Federation. According to Art. 115 of this regulatory act, the duration of standard leave is 28 calendar days. Art. 116 of the Labor Code of the Russian Federation establishes that, therefore, the total duration of paid rest includes not only working days, but also weekends. As a result, the duration of vacation for an ordinary employee is exactly four calendar weeks.

Online vacation days calculator: calculator of working years and vacation balances


At the same time, however, according to Art. 120 of the Labor Code of the Russian Federation, non-working holidays are not included in the number of vacation days. If an employee goes on vacation during which such days fall, his vacation must be extended by the number of days of the holiday. However, such additional days of rest are not subject to payment.

Additional holidays: types and duration

For certain categories of workers, the law establishes a longer duration of paid rest. Their list is established by the current Labor Code and other regulatory documents. The list of such workers includes:

  • specialists engaged in work with harmful or dangerous conditions (Article 116 of the Labor Code of the Russian Federation). According to Art. 117 of the Labor Code of the Russian Federation, the shortest duration of such leave is 7 days. The right to additional leave on this basis is available to employees for whom, based on the results of a special assessment of working conditions, classes of working conditions have been established as 3.2, 3.3, 3.4 or 4;
  • workers with a special nature of work activity (Article 116 of the Labor Code of the Russian Federation);
  • workers who work in the regions of the Far North and territories equivalent to them in terms of climatic conditions;
  • employees who have an irregular working day (Article 116 of the Labor Code of the Russian Federation). Additional leave for this category of specialists must be at least three calendar days (Article 119 of the Labor Code of the Russian Federation);
  • workers under eighteen years of age (Article 267 of the Labor Code of the Russian Federation). For them, the duration of the main paid leave is 31 calendar days - three days more than for other employees;
  • employees of the pedagogical sphere (Article 334 of the Labor Code of the Russian Federation). The specific duration of vacation for various professional positions in a given field of activity is determined in accordance with the appendix to the Decree of the Government of the Russian Federation of May 14, 2015 N 466 and ranges from 42 to 56 calendar days;
  • civil servants, including judges, employees of the Investigative Committee, the Prosecutor's Office, as well as municipal employees, rescuers, firefighters and other special categories of workers. The duration of paid leave for them and other conditions are established by special regulatory documents.

A tip to the HR manager. To whom and for how long should annual leave be granted?


The total duration of rest for such employees is calculated as the total duration of the main and additional vacations.

Replacement of vacation with monetary compensation

Employees whose priority is not rest, but a higher amount of earnings, may, at their discretion, replace additional vacation by receiving monetary compensation from the employer. Compensation can be received for all days of additional vacation, that is, vacation exceeding 28 calendar days in duration.

Sistema Personnel experts will advise you Which employees cannot replace vacation with monetary compensation? .

When does an employee have the right to leave?

According to Art. 122 of the Labor Code of the Russian Federation, the right to receive paid rest arises for an employee after six months of continuous work in a given company. In some cases this period may be shortened.

Thus, leave before the end of six months of work with the current employer is granted:

  1. pregnant women planning to go on maternity leave or returning from it;
  2. employees who have adopted a child or children under three months of age;
  3. employees under eighteen years of age;
  4. an employee whose spouse is on maternity leave;
  5. any categories of employees in agreement with the employer. For information on what conditions must be met in this situation, read

After the expiration of the six-month period of work in this organization, the employee can go on vacation the next time at any time according to the established vacation sequence.

Vacation schedule

The order of granting leave to employees of the enterprise is fixed in the leave schedule. If an organization uses in its work unified document forms approved by Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 N 1, it should use form No. T-7 for these purposes. Other companies can arrange vacation schedules at their own discretion. Compliance with the schedule is mandatory for both parties - both the employee and the employer. Before sending an employee on a scheduled vacation, the employer must notify him in writing of the start of the rest period, and this must be done no later than two weeks before its start.

Work experience giving the right to vacation

In most cases, the right to leave arises from an employee of an enterprise who has worked for a specified period of time in this company. The period that is taken into account when calculating the “vacation” length of service includes not only the actual periods of work activity, but also other periods of time specified in Art. 121 of the Labor Code of the Russian Federation, including:

  1. periods of absence from work, when the employee, according to current legislation, retained his position and place of work, for example, days off, vacation, sick leave, etc.;
  2. time of forced absenteeism and downtime, including failure to pass a medical examination through no fault of the employee;
  3. vacation time at your own expense, the duration of which does not exceed 14 calendar days in one working year.

Find out which periods of time are not included in the calculation of length of service giving the right to leave from . With a standard vacation duration of 28 calendar days, each month of work in this company provides an employee with an average of 2.33 days of paid vacation. If he is entitled to additional leave, this figure increases.

Compensation for unused vacation

In practice, there are often situations when an employee is forced to leave the company without having time to take his allotted vacation: for example, he received a lucrative offer from another employer, and according to the vacation schedule, he still has several months to rest. For these purposes, current labor legislation provides for the possibility of receiving compensation for unused vacation.

The procedure for its provision is regulated by the provisions of Art. 127 Labor Code of the Russian Federation. It indicates that upon dismissal, an employee must receive compensation for all days of vacation accumulated by the date of dismissal, including both basic and additional vacation. Another option for using these days is to send the employee on vacation with subsequent dismissal. We talk about how to document this decision in .

Vacation days calculator

Already from the conditions described above, it becomes obvious that calculating the number of vacation days due to each employee is not an easy task; but we only talked about some of the nuances that need to be taken into account during this work. Our vacation days calculator - an online calculator for HR specialists - will help to significantly facilitate this work. It allows you to calculate vacation days online, indicating only the minimum necessary parameters, which are easy to obtain by analyzing the employee’s personal card. To refresh your memory of the main sections of this document, use . Our online vacation calculator will allow you to do without complex calculations, using a production calendar, and so on. Now we will talk in more detail about how it works.

How the online vacation days calculator works

The user interface of the vacation days calculator is a simple form with several fields in which you need to enter the missing data. Based on this information and the algorithms embedded in it, the vacation days calculator will make calculations in accordance with current labor legislation and show how many vacation days a particular employee is entitled to today. The calculator for calculating the number of vacation days is convenient to use not only for providing employees with the next paid vacation, but also for calculating compensation for unused vacation upon dismissal. Our expert talks more about the principles of its calculation in this .

Information required to operate the vacation balance calculator

In order to get the result of calculating the vacation balance, the calculator will require the following data:

  1. the duration of paid rest established for this employee. By default, this figure is 28 calendar days, but for certain categories of workers it needs to be changed in accordance with the standards of paid rest provided for by law;
  2. the number of vacation days used in the period under review;
  3. the start and end dates of periods of time that are and are not included in the length of service in a given company that gives the right to paid leave. To calculate vacation days, the online calculator will prompt you to enter information about the duration of parental leave, personal leave and other periods when the employee was absent from his workplace. The tool provides the ability to add multiple periods of absence for the same reason - for example, if an employee took unpaid leave several times during the year.

After entering all the necessary information, all you have to do is click the “Calculate” button, and the number of vacation days on the online calculator will appear on your screen. Calculating the number of vacation days using an online calculator becomes especially convenient if you need to calculate this parameter for several employees at once. It saves a significant amount of time and effort for HR staff.

To calculate vacation days on an online calculator for certain categories of employees, we have introduced special features. For example, you can set a longer duration of paid vacation or recalculate vacation into calendar days if its duration is established in working days by a specific regulatory document. For employees who continue to work and employees who leave the company, it is possible to make separate calculations. The result of the calculation will show not only the number of vacation days, but also the working years for which it is provided. We have made sure that it is convenient for you to work with our online vacation calculator.

To correctly calculate the amount of vacation pay, you can currently use online services, which mainly provide a vacation pay calculator. In accordance with the law, an employee of an enterprise may be entitled to additional or study leave, which is paid based on the calculation of average earnings and established rest time.

Using this vacation pay calculator, you can calculate it online. A description of the calculator itself, discussed in the example, can be found below. The calculator is represented by a contour system.

Description of how the calculator works

Initial data

In order to determine the amounts for vacation, it is necessary to obtain certain information from the HR department in the form of the type of vacation, the number of days, as well as its start and end dates.

When calculating vacation pay online, the online calculator requires you to enter the start and end dates of your vacation. For example, 08/01/2016 -08/28/2016.

  • Annual holidays are provided to company employees according to a schedule, and it may indicate either the month of vacation or its beginning and end. New employees go on vacation outside the established plan; they can take it after 6 months of performing job functions. The duration of vacation time is, according to general rules, 28 calendar days.
  • Additional holidays are relied upon by certain categories of professions and citizens. For example, for harmfulness, according to a special assessment, the PC operator may be given an additional 6 days of leave.
  • Student leave is provided to an employee who is undergoing training in educational institutions and brings a call certificate to the enterprise. This document indicates the beginning and end, as well as the duration of the rest period.

Then you need to indicate the calculation period, that is, the time for which the employee’s salary will be taken to determine the average earnings.

Attention! The legislation provides for the previous year as the billing period. At the same time, the enterprise is given the right in its accounting policy to change this time in accordance with its needs and characteristics of its activities. If the company takes advantage of this opportunity, it needs to make two calculations - based on 12 months and the accepted period, for example, 3 months, and select the largest of them. Since, according to regulations, the chosen calculation should not worsen the employee’s situation.

That's why many people use a year. In our example, the billing period will be 08/01/2015 to 07/31/2016.

According to existing rules, from the specified period it is necessary to exclude days when the employee did not work, and his wages were retained. This includes days of illness, vacations, including without pay, business trips, periods of downtime, etc.

In this case, in the calculator for calculating vacation pay online, you must check the “There are exclusion periods” checkbox.

Next, all periods are indicated in order. For example, in December the employee had a certificate of incapacity for work opened from 12/02/2015 to 12/10/2015. The start and end dates are entered in the appropriate columns. After this, you need to check the indicated duration of the illness - 9 days.

Adding a new line to fill is done by clicking on “Add another period”.

If, while filling out this section, incorrect data was entered, the corresponding lines can be deleted by clicking on the trash can icon.

Important! If during the selected period there was a change in the employee’s salary, this must be taken into account when calculating vacation pay, when in the organization it affected all employees of the enterprise.

Otherwise, that is, when the change affected only one employee, the increase coefficients are not calculated, that is, the checkbox in “There was a salary increase in the organization or division during the billing period” is not checked.

To add another line, if there were several promotions, you need to click “Add another promotion”. Erroneous entries are deleted using the trash can icon.

Pivot table

Pivot table section is a table in which you need to enter data line by line to calculate average earnings.

The columns with the names of the months are already filled in - this information is taken based on the billing period specified on the previous tab. Next column – “Calculation days for vacation” will also be filled in. If the month is fully worked out, then the default value is 29.3 - the average number of calendar days in the month.

If exception periods were introduced in the previous section, then these days are excluded from the calculation and, therefore, the average number of days will be less.

For example, in December 2015, 9 sick days are excluded, so the value will be 20.8 (22/31*29.3)

IN "Accrual" column You need to pay your accrued salary monthly. It is important to remember that it should not include accrued sick leave, vacations, child care benefits and other accruals that are calculated based on average earnings.

For example, in December you only need to indicate your salary, which will be 10,000 rubles.

If an increase was checked in the Source Data, then a coefficient appears in the calculation by which the payment amounts before the increase are recalculated, as well as a column with new charges.

Attention! It must be remembered that this coefficient applies only to salary, it does not recalculate other amounts. Therefore, they need to be filled in column “Other charges”.

Below the table, in "Worked out" column The average number of days for the entire year will be automatically calculated, as well as the sum of all charges.

In our example, the number of days worked is 343.1, and the amount of salary, taking into account the increase, is 175,560 rubles.

In the next line, by dividing the above values ​​by each other (the amount of accruals by the number of days), the average daily earnings are calculated.

For this case, the average daily earnings is 511.69 rubles.

Results

The “Results” section is for reference only. IN column "Amount of vacation pay" the result of calculating the corresponding amount is displayed - the average earnings received in the previous section are multiplied by the number of vacation days indicated in the first section.

In the case under consideration, it is equal to 14,327.32 rubles.

Next, the system calculates the amount of personal income tax that needs to be withheld from these vacation pay. However, this is an approximate amount, because it does not take into account possible employee deductions (for example, for children, property, etc.).

Personal income tax on this amount is 1853 rubles.

The third line is the amount that the employee needs to pay in person. It is obtained by subtracting the calculated tax amount from the total amount of calculated vacation pay.

In our example, 12,464.32 rubles


Vacation experience for part-time work If an employee works part-time, then this fact does not affect the calculation of vacation experience in any way (Article 93 of the Labor Code of the Russian Federation). That is, the length of service for such workers is calculated in the same way as for full-time workers. Vacation for a part-time working year The right to vacation for the first year of work arises for an employee after 6 months of continuous work with a specific employer (Article 122 of the Labor Code of the Russian Federation). And by agreement with the employer, leave can be granted before the expiration of these 6 months. The number of vacation days for a part-time working year is calculated as follows: Months worked are counted in the same way as the working year, from the date of hire. For example, if an employee was hired on April 10, 2017, then his first working month will end on May 9, 2017.

How to calculate the number of days of unused vacation (with examples)

Attention

The total work experience from 06/17/2015 to 01/15/2018 will be 2 years 6 months and 29 days. We do not touch periods of illness and vacation. They are taken into account in the length of service that gives the right to leave, as non-working periods during which the employee’s place of work is retained.


Vacation at your own expense can be included in the length of service within 14 calendar days per working year. We have 2 such periods:
  • for the working year from 06/17/2015 to 06/16/2016 - 7 days (from 04/07/2016 to 04/13/2016);
  • for the working year from 06/17/2016 to 06/16/2017 - 21 days (from 08/24/2016 to 09/13/2016).

The second period does not fit within the 14-day limit, which means that 7 days of excess will have to be excluded from the length of service.
Thus, the vacation period is 2 years 6 months and 22 days. Round up to full months, discarding 7 days, and we get 2 years and 7 months.
Step 2. Subtract the number of vacation days that the employee is entitled to for the specified period.

Vacation days calculator

Info

In other words, all numbers from 1.0 to 1.4 (1.49999) are equal to 1, and numbers from 1.5 to 1.9 (1.99999) are equal to 2. Period Put Put (rounded) Used Remainder Remainder (rounded) from to 12/01/2000 11/30/2001 49 49 49 0 0 12/01/2001 11/30/2002 49 49 28+24 -3 -3 12/01/2002 11/30/2003 49 49 25+13+8 3 3 01. 12.2003 30.11 .2004 49 49 10+28 11 11 12/01/2004 11/30/2005 49 49 25+30 -6 -6 12/01/2005 11/30/2006 49 49 5 44 44 12/01/2006 11/30/2007 49 49 20+21 8 8 01.12. 2007 06/30/2008 28.58 29 8+18 2.58 3 07/01/2008 11/30/2008 11.67 12 - 11.67 12 12/01/2008 11/30/2009 28 28 - 28 28 12/01/2009 30.11.2010 28 28 — 28 28 TOTAL 439.25 440 312 127.25 128 Table 1 Calculation of regular annual leave with rounding.


Let us repeat similar calculations for leave for irregular working hours and for additional leave. Vacation for irregular working hours.

Calculation of unused vacation days in 2017

Important

If less than half is worked, then this incomplete month is not taken into account. For example, if your work experience is 10 months and 10 days, then 10 days will not be taken into account.


And if you worked for 10 months and 20 days, then the total length of service will be 11 months. Formula for calculating unused vacation days After the length of service that gives the right to vacation is determined, you can calculate the number of vacation days due according to this length of service.


To do this, you need to use the following formula: If an employee quits, then he is entitled to compensation for unused vacation days; read about this in detail in the article: “How to calculate compensation for unused vacation.” Examples of calculating unused vacation #1. If the employee was on leave without pay Employee Ivanov A.M.
works since 08/10/2011. From September 10, 2012 to September 30, 2012, he was on leave without pay.

How to correctly calculate the balance of unused vacation days

Add to favoritesSend by email Calculation of vacation days in 2018 - an example and general algorithm of how vacation is calculated can be found in this article. How to calculate the duration of vacation: basic rules Calculating the length of vacation How to correctly calculate the vacation period if it falls on a holiday How to calculate vacation days in 2018 (example) Results How to calculate the duration of vacation: basic rules How to calculate the number of vacation days? An employer may have such a question, for example:

  • when sending an employee on vacation and issuing him vacation pay;
  • payment of compensation for unused vacation upon dismissal or without it.

In both cases, the calculation of calendar days of vacation occurs according to the general scheme.
It is based on the basic holiday rule, which is contained in Art.

Vacation experience calculator

HOLIDAY EXPERIENCE Each employee is entitled to annual paid leave (Articles 114, 122 of the Labor Code of the Russian Federation). As a general rule, the duration of annual leave is 28 calendar days (Art.
115 of the Labor Code of the Russian Federation). True, in order to qualify for vacation, the employee must “accumulate” vacation experience - a year, and not a calendar year, but a working one. Its countdown begins from the first day of work for a particular employer.

Our Calculator will help determine the number of vacation days due to an employee, taking into account his vacation record. By the way, if as a result of the calculation you realize that the employee has accumulated a significant number of vacation days, we recommend sending him to rest.

After all, vacation must be granted to the employee annually (Article 122 of the Labor Code of the Russian Federation), and labor inspectors will regard accumulated vacations as a violation of the employee’s right to rest. Which, in turn, can lead to a fine for the employer.

Calculation of the number of vacation days in 2018 - example

As a rule, annual paid leave is provided in the amount of 28 days per working year - this is the main paid leave. In some cases, additional paid leave is added to the main leave. It is provided for certain categories of employees specified in the Labor Code of the Russian Federation; details about additional paid leave can be found in the article: “Providing additional annual paid leave.” An employee has the right to take leave after working for 6 months. If an employee has worked a full 11 months, then he is entitled to 28 days of basic leave. When calculating vacation experience, periods not taken into account are subtracted from the period worked, and the resulting period is expressed in full months. An incomplete month is rounded up to one month if more than half the days are worked in that month.
Nothing has changed on the tab for the previous period, since this setting only applies to the calculation of vacation days for the current period. And on the current period tab, the number of vacation days in advance is shown, that is, the number of days that the employee will be entitled to when working out the entire pay period (until November 30, 2011).

Naturally, the total number of days of balance has changed upward - new balances of the current period have been added to the balances of the previous period. However, if the employee quits now or later, the balance of unused vacation days will be recalculated on the date of dismissal, and not on the end date of the pay period, as shown in the vacation calculation window.

This setting is useful when a planned vacation schedule is drawn up for the next calendar year - both types of vacations and the planned number of days for each of them are visible. 5.

How to calculate vacation balances at the end of the year

So, we exclude from the experience:

  • periods of unpaid leave exceeding 14 days;
  • "children's" holidays;
  • time away from work without good reason.

How to correctly calculate the vacation period if it falls on a holiday? In Art. 120 of the Labor Code of the Russian Federation establishes a rule according to which non-working holidays that fall on vacation are not included in the vacation itself. In practice, there are 2 options for calculating vacation days:

  1. The vacation period is indicated by its start date and the number of calendar days. In this case, the employee returns from vacation 1 day later.

Example 2 Leave was granted to an employee from February 15, 2018 for 14 calendar days. February 23 is a holiday, so he should start work not on 03/01/2018, but on 03/02/2018.

  1. The vacation period is indicated by its start and end dates.

Annual: 28 / 12 * 2 = 4.67 days; rounded = 5 days 2) Additional: 21 / 12 * 2 = 3.5 days; rounded = 4 days 3) For abnormal. slave. day: 3 / 12 * 2 = 0.5 days; rounded = 1 day Total balance: 4.67 + 3.5 + 0.5 = 8.67; rounded = 9 days. The calculation performed completely coincides with the screen display.

Compensation Compensation is always calculated in fractional days, since it is provided not for a fixed period, but on the date of dismissal. Let's look at the Dismissal Wizard screen, the Vacation Compensation window. In fact, the program recalculates vacation balances without rounding. Settings Let's try to change the settings in the Leave Types window and see where and how these changes will be reflected 1.

Let's change the number of previous years to calculate compensation upon dismissal. The number of days of unused vacation (its balances) for the last 3 years and 2 months changes accordingly.

How to calculate vacation balances at the end of the year in 1s

Table 1. What is and is not included in the vacation experience Included in the experience Not included in the experience Actual time worked Absence without good reason (absenteeism) or removal from work due to the fault of the employee Time of absence from work, but for which the employee’s place of work is retained Vacation periods for child care Forced absenteeism in case of wrongful dismissal or suspension from work if the employee was reinstated Vacation time without pay more than 14 calendar days per working year Suspension due to failure to undergo a medical examination through no fault of one's own Number of vacation without pay up to 14 days for the working year Help Question from practice. HR specialists often have problems with employees regarding the provision of vacations. Workers demand that they be given rest on working days.

How to calculate vacation balances at the end of the year online

The rounded numbers, in accordance with the settings, completely coincide with the numbers in the table in Figure 2. And what does the number in the field in the center of the screen show? The same balance, but for all vacations at once.

The program collects the “naked” balances, adds them up and then rounds them up: 127.25 + 15.75 + 50.75 = 193.75 = 194 days. So which remainder is correct? BOTH are correct! If you provide leave separately for each type of leave, you will have to create three orders for days with rounded balances for each type of leave, that is, for 128, 16 and 51 days.

And if you provide one general vacation for all past periods combined, then the order will include 194 days. Current period In accordance with the settings, the current period displays vacation days and their balances for the period from 12/01/2010 to the system date, that is, 02/01/2011 (2 months in total).

Let's calculate all vacations sequentially.

The dismissal compensation calculator makes calculations in several stages. First, the number of calendar days of unused vacation for which the employee is entitled to compensation is determined. Then the amount of compensation itself is calculated. To do this, you need to know the average daily earnings of the resigning employee. By the way, if necessary, the calculator will help you calculate your average daily earnings.

Calculation of compensation for unused vacation: formula

Compensation for unused vacation is calculated using the following formula:

The number of unused vacation days, as a general rule, is determined as the product of the number of vacation days allotted to the employee for each month of work (we divide the annual vacation by 12) by the number of months worked for a particular employer, minus the vacation days already taken.

Please note that when calculating the number of months worked for an employer, there are some peculiarities (clause 35 of the Rules, approved by the NKT of the USSR on April 30, 1930 N 169). So, if an employee worked less than half a month, then this month is excluded from the calculation, but if half or more, this month is counted as a whole month. As they explained to us in Rostrud, if there are 31 days in a month, then half are 16 days, and if there are 29 days in a month, then half are 15 days.

Compensation for unused vacation if vacation is provided in working days

Certain categories of employees are granted leave not in calendar days, but in working days. For example, such employees include seasonal workers (Article 295 of the Labor Code of the Russian Federation), as well as employees with whom an employment contract has been concluded for a period of up to two months (Article 291 of the Labor Code of the Russian Federation). So, compensation for unused vacation for these employees is calculated using the same formula as for employees who are granted vacation in calendar days (see formula above). However, the number of unused vacation days is calculated differently:

Deadline for payment of compensation for unused vacation

The employer is obliged to make all payments to an employee upon his dismissal on the last day of work of this employee (Article 140 of the Labor Code of the Russian Federation). Accordingly, the employee must also receive compensation for unused vacation on his last working day.

Responsibility for non-payment of compensation for unused vacation

If the employer does not pay the resigning employee compensation for unused vacation, and the labor inspectorate finds out about this (for example, the employee writes a complaint), then the employer will be fined. The amount of the fine is (Part 6, Article 5.27 of the Code of Administrative Offenses of the Russian Federation):

  • from 30,000 rub. up to 50,000 rub. - for a legal entity-employer;
  • from 10,000 rub. up to 20,000 rub. - for officials of the legal entity-employer;
  • from 1000 rub. up to 5000 rub. - for individual entrepreneurs.

By the way, if the employer pays compensation for unused vacation, but in violation of the established deadline, then along with this compensation the employer is obliged to pay the employee another compensation - for the delay in labor payments (Article 236 of the Labor Code of the Russian Federation). Ours can calculate its size.