When working with instructions downloaded from EKIS (a service of the Moscow Department of Education), the formation occurs in a semi-automatic mode - you only need to press the buttons and enjoy the process. Specification files can also be created on the basis of an arbitrary order, in which case it will be necessary to enter the names of the SPGZ, quantity at addresses and price per unit.

Specification files can be uploaded both to create detailed objects for each address, and a general specification (if you attach the order as a separate file in the documentation).

After generating the files, the program will sort the order or specification taking into account the logic of the EAIST 2.0 import, which will allow you to enter price data without hesitation, moving down the positions. Also, if at any addresses the number of items exceeds 75 items, the program will offer to split the specifications into 50 items in the file, for phased creation DOZA to prevent the loss of all information in the event of failures in the operation of the EAIST.

At the same time, after generating the files, on the “table” tab, you can clearly see the amounts by address, which allows you to avoid errors when saving and approving DOZES.

The SPGZ-KPGZ databases are replenished weekly. When you start the program, you only need to press one button to receive update data from the server.

The program has functionality for calculating specifications based on the results of bidding; an algorithm has been implemented to “reduce” the contract price to the price “ trading platform"by increasing/decreasing the price per unit of production by no more than 1 kopeck.

2. Button action.

After this, the names of delivery addresses are shortened to generally accepted ones.

2.2. Create an order

The tables are sorted next:

On the "razn" sheet, first the sorting takes place by the column with the names of the EKIS in alphabetical order, then a similar sorting is carried out by the column with the values ​​of the SPGZ, then again by the column of the SPGZ the values ​​are sorted taking into account the logic of loading into the EAIST (duplicate values ​​of the SPGZ are transferred to the end of the list).

In the "table" sheet, the table is sorted in the same way, except that duplicate values ​​are transferred.

After this, the sum column is formatted on the “razn” sheet - change to divide the fractional part with a comma by a dot (for convenient copying of these values ​​into EAIST).

If the quantity was not entered for one or more addresses on the “table” sheet, the program will report this indicating the number of such addresses.

If at any address or the total number of product names exceeds 75, then the columns with that number are colored.

After the tables are generated, if the number of items in the specification exceeds 75, a proposal is made to break the specification into blocks of 50 items to allow the specifications to be gradually imported into a detailed object.

2.3. Check SPGZ

If the program was unable to find all the SPGZ values ​​in the database, a corresponding notification is displayed with the line numbers for which the SPGZ value was not found. Also, cells with such SPGZ will be highlighted in color.

If the program fails to find all SPGZ, it is necessary to update the SPGZ-KPGZ database by clicking the appropriate button, then clear the column with the found SPGZ and repeat the check again. If after this, the program still cannot find all SGZ, you need to check the values ​​with the EAIST reference data.

If the program has found all the SPGZ in the database, a message appears indicating that it will proceed to the next stage - entering information about the terms and conditions of delivery.

2.4. Generate json file(s)

After entering all the information, you must select the method of generating files: by address or by a single file.

The next time you run the form, the fields will be filled with the last entered values.

2.5. Calculate contract

2.6. Make a calculation

If the settlement amount does not match the price calculated by the site, the program will try to adjust the unit prices within one kopeck to obtain a total amount equal to the “site price”. In this case, the positions for which changes have occurred will be highlighted in color.

If the program fails to find a solution, a corresponding message will be displayed.

3. Description of functions.

After generating the table, you need to start checking the SPGZ by clicking the appropriate button.

The generated files will be located in the same folder as the program itself.

3.2. Formation of arbitrary specifications

After this, the program generates an initial table in which you need to enter the following data:

Auction name - a short unique name of the product (may coincide with the name of the SPGZ, if it, in turn, is also unique within a specific purchase), which is planned to be used in drawing up the technical specifications and the draft contract;
- Name of the SPGZ - selected from the EAIST NSI directory;
- Number of goods by address;
- Price per unit of production.
Optionally instead of Address1, Address2, etc. enter real addresses - in this case, these addresses will be included in the generated distribution table.

After entering all the necessary information, you need to click the “Generate order” button.

If the SPGZ check is successful, the program itself will open a form for entering information about the terms and conditions of delivery. After filling out all the fields, you need to select the method for generating specification files and click the “Generate file(s)” button.

The generated files will be located in the same folder as the program itself.

Ordering through the EAIST system will give you the opportunity to choose the best price offers and conclude contracts electronically.

The procurement system of the city of Moscow is being reformed, the Moscow Government has released Resolution 480-PP dated July 23, 2013, according to which all government customers must switch to using the Unified Automated Bidding Information System “Supplier Portal”.

1. Search for the offer number in the Komus online store

1.1. Find the product you are interested in in any way (catalogue, search bar, etc.):

1.2. The product card contains the supplier portal offer number, which you can use when searching for this product in the EAIST electronic store.

1.3. If you could not find the offer number for the required product, you can send a request directly on the product card or use section 3 of these instructions.

1.4. Filling out a request to create an offer for PP in the Komus online store.

1.4.1. Before submitting a request to create an offer, we suggest that you familiarize yourself with the wide range of office products in. Here you can familiarize yourself with the parameters of the required product, detailed description and a picture of the product.

1.4.2. To submit a request to create an offer on the PP, use the Feedback service of the Komus online store.

1.4.3. Select a topic feedback “Request for proposals on the Supplier Portal”

1.4.4. In field "Formulation of an offer" List (in a column) all the product articles for which you need to submit an offer (example below). Click to send "Send".

1.4.5. After successfully submitting your application, you will see a corresponding information message. You will receive confirmation of receipt of your request at the specified address. email.

Important!

• When placing a request to initiate an offer sent until 13-00, the offer will be created the next day after sending the request.
• When placing a request to initiate an offer on the PP sent after 13-00, the offer will be created one day after sending the request.

In accordance with changes that have occurred in the regulatory framework for the implementation public procurement from a single supplier, namely:

from November 1, 2013, by Decree of the Moscow Government No. 480-PP dated July 23, 2013 to all government customers of Moscow (organizations and institutions of Moscow financed from the budget of the subject Russian Federation) an obligation has been imposed to use the subsystem of the “Unified Automated Bidding Information System” (hereinafter referred to as the EAIST subsystem) when purchasing goods from a single supplier.

this procedure occurs through Personal Area state customer, located at the address - eaist.mos.r, in the EAIST subsystem by searching for offers (offers to make a transaction for a particular product) with the subsequent conclusion of a government contract on the “Suppliers Portal” (the site is located at the email address - market.zakupki. mos.ru), if the proposed product satisfies the functional and quality needs of the government customer and does not exceed the maximum amounts when purchased from a single supplier.

the maximum amounts when purchasing from a single supplier from January 1, 2014 (with the latest changes from 06/04/2014) are established in Article 93 Federal law Russian Federation No. 44-FZ dated 04/05/2013, namely:

• all government customers (except for institutions with the type of activity: education, cultural institutions) can purchase goods from a single supplier in an amount not exceeding 100 thousand rubles (without quarterly restrictions on the terms and number of contracts concluded with sole supplier during the year) and not exceeding 2 million rubles or 5% of the total annual volume of purchases of the state customer and should not amount to more than fifty million rubles (clause 4 of Article 93. 44-FZ);
• government customers (only educational institutions, cultural institutions) can purchase goods from a single supplier in an amount not exceeding 400 thousand rubles (without restrictions on the timing and number of contracts concluded with a single supplier during the year) and not exceeding 50% of the total annual purchase volume state customer and should not amount to more than twenty million rubles (clause 5 of Article 93. 44-FZ).

OFISMAG company publishes on the “Supplier Portal” and constantly updates with new products product range(more than 13,000 product items). Over the past 2013, the OFISMAG company concluded and fulfilled obligations for more than 2,500 contracts with government customers in Moscow. In the first six months of 2014, OFISMAG has already concluded and executed more than 1,500 contracts with government customers in Moscow. The product presented by OFISMAG company is different high quality, competitive market prices, a wide range of different product categories, which allows us to satisfy any requests, requirements and needs of government customers in Moscow, which is reflected in the highest ratings received on the “Supplier Portal” from government customers based on the results of executed contracts.

OFISMAG company is constantly improving interaction with its partners, therefore, based on all of the above, improvements have been prepared related to simplifying the process of ordering goods in the EAIST “Electronic Store” subsystem, on the “Supplier Portal” and, which are detailed in this manual, which we ask everyone to read state customers of Moscow.

The OFISMAG company offers the choice of government customers in Moscow to order goods in our online store OFISMAG.RF with subsequent registration in the EAIST “Electronic Store” subsystem according to the following options:

I. Placing an order for goods through single offers

1.1. An employee responsible for procurement from a government customer must initially select the required product and its quantity into the “Basket”, using the existing product selection tools, assessing the quality, detailed properties and characteristics of the product, product availability, considering current promotions / special offers / gifts as shown in the following picture. At the same time, we draw your attention to the fact that each product has a register offer number in the form of a sign, corresponding to the offer number on the “Supplier Portal”:

1.2. Having selected the assortment of products you are interested in, you need to click the “Checkout” button, thereby moving to the “Basket” with the selected product:

In the “Basket”, each product selected for ordering has an offer number, which is located next to the product code. This means that these product items are also available on the Supplier Portal using these offer numbers. Using your personal account in the EAIST “Electronic Store” subsystem, you can send these offers to our specialists for concluding a draft agreement / contract in order to comply with all procedures in accordance with Federal Law-44 as specified in Chapter III of these instructions.

To receive a complete set of offers for what is produced in the order, you need to click on the “Print order” button in the “Basket” in the upper right corner and click on the “Print” button in the window that opens. This will allow you to easily find and issue a contract for offers using a printed order form through the “Search Options” in the EAIST “Electronic Store” subsystem.

1.3. When you click on the “Place an order” button, you will be taken to a page with placing an order, in which you must indicate contact information for the correct completion of the transaction, and also if you plan to place this order in the future using the EAIST “Electronic store” subsystem, then for so that our specialists involved in processing purchases on the Supplier Portal can as soon as possible to contact you to complete the purchase, you need to raise the flag on the phrase “Make an offer on the supplier portal”, as shown in the following figure:

1.4. If you need to refer to an order or re-print offer numbers for a specific already completed order, for example, to formalize a contract in the EAIST “Electronic Store” subsystem, you need to go to “My account - My orders - Completed orders”, where you can:

• Click the “Print order” button to reprint printed form order with offer numbers;

  add all products from a specific order to the “Basket” to re-place a similar order after a certain period of time.

1.5. If the goods selected for order do not have an offer number, our company’s specialists will contact you within the current day or the next business day from the date of placing the order in the OFISMAG.RF online store and send you by e-mail information with the missing offer registration numbers , or with all offer numbers for your order. After our specialists contact you, you can also independently, in accordance with the actions set out in clause 1.4 of this instruction, view and print out a printed order form with offer numbers for completed orders for subsequent ordering in the EAIST “Electronic Store” subsystem.

II. Placing an order for goods using a single (complex) offer

2.1. To issue a single (complex) offer, you need to complete all the steps specified in paragraph “I. Placing an order for goods through single offers”, as indicated in clause 1.3. It is necessary on the “Place an order” page, in addition to the points indicated there, to add a message to our specialists in the “Comment on the order” field, by which you can determine that the order will be placed in the EAIST subsystem as a single (complex) offer. Example message: “We will place an order through the EAIST subsystem with a single (complex) offer. We are waiting for the number of a single offer for the entire order from you.” Having filled out all necessary information on the “Checkout” page, finally click the “Confirm order” button:

2.2. OFISMAG company specialists will contact you within the current day or the next business day from the date of placing your order and send you information by e-mail registration number offer (that is, one offer with a list of goods that was ordered in) with a specification attached to it, which will indicate the product items and their cost. Thus, you will be able to find the offer sent by our specialists in the EAIST “Electronic Store” subsystem and send us a draft contract for its further conclusion. In any case, OFISMAG specialists will be constantly in touch as follows to provide prompt assistance and resolve issues regarding your order.

III. Placing an order in the EAIST “Electronic Store” subsystem

To place an order in the EAIST “Electronic Store” subsystem according to the available offer numbers from the Supplier Portal for a previously placed order in , you must follow the following procedure:

3.1. An employee of a state customer who has access to the EAIST “Electronic Store” subsystem needs to log in to the EAIST “Electronic Store” subsystem and go to the “Offer Search” tab, where in the table “Search parameters” > field “Offer registration number” / “Article” It is necessary to enter there the register numbers of offers / article received previously from our specialists for the generated order. In the "Supplier" field enter OFISMAG(the choice can be made by Company INN OFISMAG 5009062762) and press the button. Repeat the operation with each available offer registration number / product article.

3.2. In the table "Searching results" set the flag in the line with the offer and click the button to simultaneously add to the “Basket” the goods for which you want to issue an offer in one contract, and generate a draft contract. This will open a screen form for viewing and editing information about the draft agreement, in which you need to fill in the fields of the bookmark « General information» (data to fill out must be taken from your accounting department):

3.3. Filling out the required fields on the page “Information about the agreement / contract” in the bookmark "General Information", on the bookmark “Subject of the agreement/contract” place the cursor on the line with the product and click the button , in order to edit the quantity of goods supplied. Enter the required quantity of goods in the field "Quantity under contract" and go to the table "Delivery schedule", in which you must fill in all specified fields. If you need to deliver goods to several addresses, use the button. Repeat the operation with each article.

3.5. On the bookmark "Conclusion" click on the button, then attach the file with the draft agreement to the field "Draft agreement", and also attach the file with the specification in the field "Documents under the contract." In field “Set maximum supplier response time”- check the box and select the time and date from the built-in calendar from the drop-down list using the button (it is recommended to set 3-5 days from the current date for timely clarification of working moments). Next, fill out the remaining fields in the window “Direction of the draft agreement” and then press the button.

3.6. After receiving the contract signed by OFISMAG, you will need to go to the “Contracts” tab, find and open the required contract in the “Conclusion” status, in the opened screen form for entering information about the contract, go to editing mode, select the line with the response received from us and click on the “Sign Agreement” button. After this, the “Conclusion of an agreement” window will appear, where you, if necessary, are given the right to leave any comment (for example, “The goods will be shipped after full payment”). Next, you need to click the “Send to supplier” button. After this, the contract is considered concluded and it is assigned the status “Concluded”.

If any difficulties or questions arise when placing orders in the OFISMAG.RF online store and in the EAIST “Electronic Store” subsystem, our specialists will be happy to help you!

Reading time: 6 minutes.

Electronic supplier portal

The supplier portal is a regulated platform where users purchase a variety of retail products.

Externally, such a portal resembles a large store, which houses various departments with a wide variety of products.

To create the appearance of an honest, transparent relationship between the buyer and seller, a special agreement is drawn up, which obliges the delivery of the selected product within a certain time frame.

There is a constant increase in users electronic portals suppliers. The number of customers and suppliers is gradually increasing. Many entrepreneurs nowadays prefer to run their business this way.

What is an e-shop supplier portal?

The e-shop is integral part supplier portal.

The electronic store of the supplier portal was created specifically to simplify the procedure for regulating activities related to public procurement.

In 2013, a law was passed stating that all government purchases must be made through the electronic store.

If at any time budgetary organization there is a need to purchase specific product or services, then she must do this using electronic stores.

The basis for this government decision is the transparency of relations between supplier and customer.

Thanks to the use of an electronic store system:

1. Possibility of purchasing products is provided in small volume quantities.
2. Competitiveness is increasing individual suppliers.
3. Provides the opportunity to develop small and medium-sized businesses, due to the implementation of public procurement from this category of entrepreneurs and firms.
4. Information about the specific cost of an object is freely available to anyone categories of service participants, thereby allowing you to assess the honesty and integrity of the participants in the transaction.

EAIST supplier portal

EAIST is an electronic support service and stands for Unified Automated Information system bidding EAIST is focused on working with Moscow users.

All performers are united in the service under a common tab on the website – “suppliers”. This section includes all business participants who have ever, since 2013, provided relevant services for the purchase and sale of a certain type of product to customers of any status.

This list includes all business structures, even those not registered in the service.

Many suppliers working with customers without registering with the EAIST are forced to refuse contractual agreements precisely because they are not registered in the service.

Electronic store of suppliers - offer

The operating principle of the electronic store is:

1. Registration in the service supplier;
2. Placing an offer, which is the product or service provided;
3. For owners of large stores it is necessary to place an offer for each product offered;
4. Creation of a personal account by the customer in the electronic store;
5. Customer search for the required product or services;
6. Conclusion of an agreement with the supplier in electronic format . The use of electronic digital signatures. The contract must indicate the payment details of both the supplier and the customer;
7. Sending the contract to the supplier for approval. If both parties are satisfied with all points of the contract, then the contract becomes valid from the moment it is signed by the supplier and the customer. If one of the parties wants to make changes to the agreement, then an additional document is drawn up, called a protocol of disagreements.

It is necessary to make the correct preparation of the offer, taking into account:

1. Categorization products;
2. Name;
3. Unit of measurement;
4. Unit specifics measurements;
5. Currency with which it is possible carrying out mutual settlements;
6. Unit cost in a certain currency;
7. Availability discounts;
8. Terms of service discounts;
9. Value added tax rate. It may be different for various types product categories;
10. Minimum and maximum possible quantity goods for purchase;
11. Product dispatch times and maximum time delivery;
12. Additional intelligence;
13. It is necessary to attach a file with registration documents and contract form.

After filling out all the points and agreeing to the user agreement of the service, each offer is provided with a number. In this case, the last digit after the dash indicates the year the offer was created.

Registration on the supplier portal

• Before registering on the supplier portal, you must obtain an electronic digital signature. It is needed to formalize contractual relations with the customer.
• Recommended to increase your rating and level of trust customers to undergo accreditation on several portals. In some situations, this service can be performed together with obtaining an electronic digital signature.
• Pay for the registration service. The amount in each supplier portal is different and may change over time.
• If you have all the above documentation, registration on the portal is simple and consists of filling out personal business data and payment details.

Why is saving time so important when placing an offer on the Supplier Portal?

As you know, time is a limited phenomenon, this is especially important for successful business participants. This category needs to have time to complete many tasks related to the commercial development of the business.

A lot of time is spent on “paperwork” associated with the registration of certain events and reports.

Therefore, creating a supplier portal is a godsend to save time and help grow your business.

You can also use:

• services providing services by self-registration of an account;
• company services those who process information in the supplier’s account;
• business drafting services spectacular offers.

Benefits of using an e-commerce store to conduct transactions

Thanks to the functioning of the user's electronic store, unique opportunities are provided related to the ability to:

• products of assessment and market analysis marketing of certain products;
• free or for a fixed price, depending on the status of the supplier, provision of goods and services for consideration by the customer;
• choosing a partner on business;
• maintaining electronic accounting records of trade turnover, which simplifies the preparation and submission of reports to the relevant authorities;
• free advertising its products;
• increase in rating. For each purchase of a product or service, the supplier is awarded a certain number of points, which are an indicator of the rating, and, as a result, the popularity of the performer;.
• creating your own personal competitive environment, the meaning of which may lie not only in the amount of cost of the product, but also in the unique conditions of delivery, design and many other related factors.

Assistance in preparing offers on the supplier portal

Making offers is an important point in promoting your products, because the success of a business participant depends on the way the source of information is presented.

Description of the product itself even plays a role in improving the sales process. big role than the quality and other characteristics of the products.

Therefore, before applying, you should familiarize yourself with the basic rules for working with offers.

This can be done in several ways:

1. Using the YouTube service. In the search bar you must enter the request “Rules for making an offer”.
2. Using the Internet using browser search engines.

If you don’t have time to understand the intricacies and nuances of registration procedures, you can use specialized companies who provide similar services.

These companies can be found in the electronic store of the same supplier portal with which you plan to cooperate.

The supplier portal is a subsystem of the Unified Automated Information System of Moscow Bidding (EAIST), on which suppliers can post their proposals for government customers. In the article we will analyze what opportunities this system provides to the supplier, and we will consider step by step how registration with EAIST takes place.

What is the EAIST supplier portal

The supplier portal of the EAIST system (the abbreviation stands for Unified Automated Bidding Information System) on the website www.zakupki.mos.ru was created by the Moscow Government to automate the procurement procedure for small volumes of Moscow government customers and to attract small and medium-sized businesses to such procurements. This service also called the EAIST electronic store.

The operating procedure of the portal is regulated by the Regulations for maintaining the supplier portal, approved by Order of the Moscow Department of Competition Policy dated September 25, 2014 No. 70-01-149/14.