Organizations, regardless of their form of ownership, must keep military records of their employees. Target military registration- ensuring in peacetime full and high-quality staffing of the Armed Forces of the Russian Federation, other troops, military formations and bodies, and during periods of mobilization, martial law and in wartime, also meeting the needs for human resources of state authorities, local governments and organizations (clause 6 Clause 1, Article 8 of the Federal Law of May 31, 1996 No. 61-FZ, clause 2 of the Regulations Let us present step-by-step instructions for military registration in the organization 2019. Recall that for the maintenance of military registration in the organization, the Methodological Recommendations, which are also relevant for 2019, were approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017.

Step 1: appoint responsible persons

Who is responsible for military registration in organizations and who maintains it? Speaking about the organization of military registration in the company (step by step instructions), one should begin with the fact that it is necessary to determine those responsible for maintaining such records. The head of the organization is responsible for the state of military registration in the organization (clause 9 of the Regulations, approved by Government Decree No. 719 of November 27, 2006). And the person appointed by the head of the organization on the basis of an order is directly involved in maintaining military records. Of course, the obligation to maintain military records should be provided for in the official duties such an employee.

The number of employees appointed responsible for maintaining military records in an organization depends on the number of employees on military records. To determine how many employees need to be allocated for military registration, it is necessary to establish the total number of citizens who are registered with the organization as of December 31 of the previous year (clause 19 of the Regulation, approved by Government Decree of November 27, 2006 No. 719). In this case, the following standards are used (clause 12 of the Regulations, approved by Government Decree of November 27, 2006 No. 719).

If the organization has 2 or more employees who keep military records, they are combined into a separate unit, called the military registration table.

At the same time, the head of the organization must not only appoint employees to maintain military records, but also provide them with specially equipped rooms and iron cabinets that would ensure the safety of documents on military records (clause 21 of the Regulation, approved by Government Decree of November 27, 2006 No. 719) .

Step 2: determine the circle of workers subject to military registration

According to the rules for maintaining military records in organizations in 2019, the following employees are subject to military registration (clause 14 of the Regulations

• conscripts;
• conscripts.

And for which employees military records are not kept?

Military records in organizations are not kept in relation, in particular, to the following employees (clause 15 of the Regulation, approved by Government Decree No. 719 of November 27, 2006):

• exempted from military duty in accordance with the Federal Law of March 28, 1998 No. 53-FZ “On military duty and military service”;
• female workers who do not have military specialty;
• permanently residing outside the Russian Federation;
• employees who have military ranks officers and those who are in the reserve of the SVR or the FSB.

Step 3: we receive documents for maintaining military records from conscripts and those liable for military service

Military registration in organizations and filling out personal cards is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

Step 4: we develop and maintain military registration documents

What documents should the organization keep for military registration?

As part of maintaining military records, the organization develops (maintains) the following documents (clause 39 of the Methodological Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017):

• an order on the organization of military registration of citizens, including the reservation of citizens who are in reserve;
• file cabinet of personal cards form No. T-2. In section 2 "Information on military registration" of the employee's personal card in the form No. T-2 (approved by the Decree of the State Statistics Committee of 01/05/2004 No. 1), military registration of conscripts and those liable for military service is maintained;
• a log of checks on the implementation of military registration and booking of citizens staying in the reserve of the Armed Forces of the Russian Federation;
• receipts for the receipt of military registration documents from citizens;
• official office work (separate matter) on the issues of maintaining military records of citizens and booking citizens who are in reserve in the organization;
• other documents in accordance with the requirements established by the federal authorities executive power, executive authorities of the constituent entities of the Russian Federation, local governments and heads of organizations;
• reference information on military registration, mobilization training and mobilization.

The samples of documents necessary for maintaining military records in an organization can be found, in particular, in the Methodological Recommendations for Maintaining Military Records in Organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017). Among the samples of military registration documents in the organization in the specified Methodological recommendations, for example, are given:

• order on the organization of military registration of citizens, incl. reservations of citizens who are in reserve;
• employee's personal card (form No. T-2);
• a receipt on the receipt of documents of military registration of citizens;
• a work plan for maintaining military records and booking citizens in the reserve;
• a journal of checks on the implementation of military registration and booking of citizens who are in the reserve of the Armed Forces of the Russian Federation.

Step 5: we perform and control the fulfillment of military registration duties

The duties of managers, as well as other employees responsible for military registration work, are provided for by the Federal Law of March 28, 1998 No. 53-FZ, as well as the Regulation, approved. Decree of the Government of November 27, 2006 No. 719.

Responsibility for violations in the conduct of military records

current legislation for violation of certain instructions for maintaining military records in organizations, administrative liability is provided in the form of a fine. It is imposed on the head or other official responsible for military registration work.

Responsibilities of employees personnel service The enterprise includes not only the execution of documents for the hiring of new employees and the dismissal of previously accepted ones, but also some interaction with government agencies.

In particular, employees of the personnel department periodically send a report to the military registration and enlistment office for those liable for military service, which is in charge of the enterprise territorially.

Interaction between the personnel department and the military commissariat

Federal law provides that all enterprises in the country are required to timely inform the military commissariats about citizens who, by law, are liable for military service, hired or dismissed from the staff of the enterprise.

First of all, such a requirement is connected with maintaining the defense capability of the state. So this is a pretty serious matter.

The reporting procedure itself and the list of documents required for this are not sufficiently regulated. And employees of the personnel service, by personal appeal to the military registration and enlistment office on behalf of the company, have to clarify such points.

But still, some general provisions provided by the law, we will consider them in more detail.

Registration of a report to the military registration and enlistment office for persons liable for military service

Dismissal and hiring

The personnel worker is obliged to know which of the employees of the enterprise is liable for military service and is subject to mobilization in case of war.

For this, when applying for a job, they are asked to present a military ID or other document on the military duty of a citizen. Information is not only entered into the personal card of employees, but must also be transferred to the military commissariat within two weeks.

You should not think that the military registration and enlistment office does not know anything about the newly created company and there is no need to organize military registration. State bodies(tax office and military registration and enlistment office) interact and information about the newly created company is transferred to the military registration and enlistment office from the tax service in a timely manner.

Thus, the company, represented by a personnel officer, is obliged to notify the military enlistment office of all military-serviced employees who are hired or fired.

Annual reconciliations

The reliability of information about employees registered with the military will have to be confirmed annually.

The military registration and enlistment offices conduct periodic inspections of enterprises, in which the information provided by the company is verified with the information in the personal cards of all employees. In case of non-compliance, it is quite possible to impose a fine.

An employee of the personnel department, without waiting for the visit of "people in uniform", must independently contact the military registration and enlistment office and clarify the reporting procedure of the enterprise for citizens liable for military service working in the company.

Below is a standard form and a sample report to the military registration and enlistment office for those liable for military service, a version of which can be downloaded for free.

The heads of all enterprises of the Russian Federation, regardless of their form of ownership, must keep and submit reports to the military registration and enlistment office (clauses 6, clause 1, article 8, Federal Law “On Defense” dated 05.31.1996 No. 61-FZ). State employees. structures, accepting reports, verify the provided data with those contained in their databases. This procedure helps to control the conscripts in the Russian Federation.

Report to the military registration and enlistment office on persons liable for military service, sample

The employee responsible for keeping records must use forms 6 and 18. They must be certified in three copies:

• the first copy is sent for verification to the military registration and enlistment office;
• the second copy of the military registration and enlistment office sends to the city council booking committee;
• the third copy remains with the organization.

Organization accounting card form 18

Report to the military registration and enlistment office form 6

Sample form filling

Reports resemble statistics:

- No. 18 contains the details of the organization and general quantitative information about those liable for military service;

You can fill in manually or electronically, print on both sides of one A4 sheet.

The sample form 18 filled in the military registration and enlistment office looks like this:

Deadlines

If the responsible officer must keep records all the time, then fill out forms and submit information to the state. organs - only once a year. Deadline - until December 31 of the current year as of January 1 of the next year.

Who is required to submit and where

If the organization has persons liable for military service, the report should be submitted to the military registration and enlistment office at the location of the organization. This should be done by the heads of all organizations, regardless of the form of ownership. As for individual entrepreneurs, entrepreneurs are not required to keep military records (clause 6, article 8, Law of May 31, 1996 No. 31-FZ, clause 7, article 8, Law of March 28, 1998 No. 55-FZ) .

Responsibility

Responsibility for failure to provide information is provided only for organizations and individuals. In this case, the IP does not bear any responsibility.

Consider the types of responsibility in more detail:

When filling out the report, you need to encode it in order to make it immediately clear what type of VU the company maintains:

• code A - only VU;
• code B - VU and reservation of "reserves".

To fill out a report, you first need to download form 18 (organization record card). Form 2018 can be downloaded at special section of our website from the letter of the Ministry of Culture of the Russian Federation dated 10.21.15 N 344-01-39-BA or right at the end of this article. Filling out this form is not at all difficult, the main thing is to enter all the required information into it. Step 1 First of all, indicate the date of filling and registration number, as well as the name of the company and the data of its head. Step 2 Then, information about the employee who is authorized to maintain the VU should be given. It is necessary to indicate his position, surname, name and patronymic. As well as all the address and all identification data of the organization (OKVED, TIN, OGRN, etc.).

How to prepare a report to the military registration and enlistment office on those liable for military service

Info

Further, every two years, the card is also expected at the reservation commission and the military commissariat until December 31 of the reporting year. In this case, the information in the report must be indicated as of January 1 of the next year. At educational organizations in addition to information about employees, there is an obligation to provide information about students and graduate students.

The document is always drawn up in triplicate:

1. For the military office.
2. For commission.
3. Stays in the organization.

When the card is initially sent to the booking commission, it is registered there in a special journal. She is assigned a registration number, which then must be affixed to all forms. Related materials How to correctly fill out and download form 18 for the military registration and enlistment office (form-2017) The report form consists of one double-sided sheet.

Attention

In the main section - information (as of the 1st day of the month): 2.1. About current debt (p. 01). They are shown regardless of the moment of its occurrence - be it the month preceding the month of the report, or, for example, the last year. The salary is reflected taking into account personal income tax and other deductions and excluding intra-monthly debt on advances.

HR calendar: what reports need to be submitted in February

Citizens in the reserve: of them: 98 a) officers and generals - 46 b) ensigns and midshipmen, sergeants and foremen - 2 c) soldiers and sailors - including unfit for military service (under paragraphs "b", " c") - 50 0 12.2. Booked - including officers - 0 0 12.3. Unbooked, without mobile prescriptions – 98 12.4. Subject to conscription for military service - 0 13. Number of the list of positions and professions - No. and number of the decision of the Ministry of Internal Affairs booking according to the approved lists is not carried out booking according to the decisions of the Ministry of Internal Affairs is not carried out 14.

Registration number of the form No. 6 15. Mark on deregistration of the organization or its liquidation: 16.

Military registration in the organization: step by step instructions 2018

By virtue of the rules for maintaining the Unified State Register of Legal Entities, approved by Decree of the Government of the Russian Federation of June 19, 2002 No. 438, the registering authority is obliged to report information about the new legal entity to a number of jurisdictions within 5 days, including the territorial military commissariat. The draft board puts entity to your registry and immediately starts interacting with it. The employer, in turn, is obliged to take into account all his employees, inform the military registration and enlistment office in a timely manner about all changes and transmit data on the state of current affairs.

For these purposes, a new form 18 of the organization's accounting card-2017 is used. Consider what kind of document it is and how to properly format it.

What forms and samples of reports for the military registration and enlistment office are needed in the work?

Important

It depends on what kind of violation was committed. In addition, employers are also responsible for not notifying employees of the call or for not handing over documents received at the company's address. Several articles of the Code govern such liability at once. Russian Federation on administrative offenses:

Failure to submit reports may be qualified under one of these articles.
All Russian employer organizations, regardless of their form of ownership and management structure, are required to keep records of conscripted workers and submit reports to the military commissariats. Saved from this need only individual entrepreneurs. The deadlines for such reporting and liability for errors are also enshrined in law, so we will consider this obligation and how to make and in what form a report to the military registration and enlistment office in 2018 in more detail.
Normative base For personnel officers, military accounting and reporting usually raise many questions and difficulties, which can best be resolved by laws and regulations. regulations. There are several documents that govern this issue:

• Federal Law No. 61 of May 31, 1996 "On Defense" (art.

But according to the law, the minimum number of such authorized persons is determined by the number of employees:

• up to 500 persons liable for military service - one employee (perhaps even a part-time worker);
• from 501 to 2000 people - one specialist;
• from 2001 people to 4000 people - two authorized executors.

It is these employees who keep records and know how to fill out form 19 of the military registration and enlistment office, step-by-step instruction for which is given below. Form 18 report To account for persons liable for military service, all firms use the so-called forms 6 and 18. Form 18 is called the "Organization Registration Card".
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The plan must specify the exact timing of the events. Be sure to develop a separate job description for military personnel. The instructions prescribe all duties, tasks and powers: maintaining a file cabinet, preparing an annual plan, exchanging data with the military registration and enlistment office, preparing reports, checking the authenticity of documents, etc. Another important document- a log of checks on the state of military registration and booking of citizens in reserve. A sample journal with tables and integral columns is also attached to the "Recommendations" (Appendix No. 1). Enlarge image Along with the main documents, it is also recommended to keep folders with incoming and sent requests, extracts, certificates, correspondence with district military commissariats.

How to prepare a report to the military registration and enlistment office on those liable for military service

Needed within two weeks from the date of termination employment contract notify the military. Enlarge image In the process of filling out personal cards, you must adhere to several rules.

military registration reports

It depends on what kind of violation was committed. In addition, employers are also responsible for not notifying employees of the call or for not handing over documents received at the company's address.

Several articles of the Code of the Russian Federation on Administrative Offenses regulate such liability at once:

• Art. 21.1 of the Code of Administrative Offenses of the Russian Federation for failure to provide data on recruits - a fine in the amount of 300 to 1000 rubles;
• Art. 21.2 of the Code of Administrative Offenses of the Russian Federation for failure to notify of a summons and failure to ensure the appearance of a working citizen at the military registration and enlistment office - a fine in the amount of 500 to 1000 rubles;
• Art. 21.4 of the Code of Administrative Offenses of the Russian Federation for the lack of information about persons who are not registered, although they are obliged to do so, - a fine in the amount of 300 to 1000 rubles.

Failure to submit reports may be qualified under one of these articles.

• lists of men who turn 17 in the next reporting year - annually by November 1;
• data on changes in the marital status, education, structural subdivision of the organization, position, place of residence or place of temporary residence, health status of employees registered with the military - within two weeks from the date of the change;
• information about employees who are on military registration, as well as about employees who are not on military registration, but are required to be on it - within two weeks from the date of receipt of the relevant request;
• data on employment and dismissal of employees subject to military registration - within two weeks from the date of the relevant event.

Responsibility of the employer For failure to provide reports on employees for organizations, administrative liability is provided.

How to organize military registration at the enterprise

Attention

Prepare in advance for verification orders, a log of inspections and other documents relevant to the case. When checking, the quality of record keeping and the number of persons not covered by it, the completeness and reliability of the information collected and entered into the card index are assessed.

Organization of military registration in the organization: step by step instructions

Form number 6 ( electronic variant) (lilac cell):

• If in paragraph 13 of the Code of Criminal Procedure it is established within the jurisdiction of a constituent entity of the Russian Federation, and:

• in paragraph 14. The CMO is marked “no” (not included in the state administration body).

  
  authorities, LSG) then the form has Code 02;

• in paragraph 14. KUO stands for the sign "Yes" (part of the governing body of state power, LSG), then the form has Code 03;

• If in paragraph 13 of the CMR it is established in the scope of the federal executive authority, and:

• item 14. The CMO is marked “no” (not included in the state administration body).
  authorities, LSG) the form has Code 04;
• in paragraph 14. there is a sign "Yes" (Included in the governing body of state power, LSG), then the form has Code 05.

When filling out the form template No. 6 (paper version), the gray cells are not filled in, the program summarizes the values ​​in them automatically.

Annual report on military registration

Important

Satka (military accounting tables) on paper2;

• to higher authorities.

1. Organizations that keep only military records provide an annual report in form No. 18 (organization record card).
2. Organizations that maintain military records and book GPZ provide an annual report in form No. 18 (registration card of the organization), form No. 6 (report on the number of employed and reserved citizens who are in reserve) with an explanatory note attached (for an explanatory note, see Appendix No. 2).

The organization's accounting card (form No. 18) is submitted on 1 sheet of A4 format, book version. Report on the number of employed and booked citizens who are in reserve - on 1 sheet of A4 format, landscape version.

Quarterly report on military registration

• Analysis of activities for the reporting period:

• who is appointed in the organization responsible for maintaining military records and booking citizens in the reserve (position, surname, first name, patronymic, number and date of the order), development and approval of job descriptions;
• the number of citizens registered with the military, the number of those booked, the percentage of those booked in relation to the total number of citizens who are in reserve, the dynamics of the number of booked GPZs in comparison with the previous year, in case of a decrease - the reasons;
• a list according to which citizens who are in reserve are booked;
• when and by whom was the last time the enterprise was inspected according to the state of military registration, the assessment for the inspection, the identified shortcomings and the measures taken to eliminate them, No. ref.

GPZ = the number of total booked + the number of unbooked GPZs that do not have a mobile prescription + the number of GPZs that have mobile prescriptions); gr.3 = gr.7 (the number of officers in the reserve is greater than or equal to the number of reserved officers); gr.4 \u003d gr.8 (the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors in reserve is greater than or equal to the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors booked); gr.4 \u003d gr.5 (the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors who are in reserve is greater than or equal to the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors who are limitedly fit for military service); group 1 = group 2 + group 11 (the number of total employees is always greater than or equal to the number of the entire GPZ + the number of citizens subject to conscription for military service).
One of the forms of implementation of military duty in peacetime is military registration, which is carried out constantly and covers a variety of categories of citizens. As part of the accounting activities, the quantitative and qualitative composition of mobilization and draft resources is determined, and planned work is carried out to systematize the data. If the company has vehicles on its balance sheet, it automatically has one more obligation - military transport (Article 14 federal law No. 31-FZ of February 26, 1997 "On mobilization training and mobilization in the Russian Federation"). Military records in the organization Absolutely all employers must keep military records of their employees.