Maintaining documentation is an integral process of individual entrepreneur activity. Each of them must understand the importance of correct execution of each piece of paper that confirms transactions. This is due to responsibility to the tax authorities, who may need cash receipts, samples of other documents recording the receipt of profit or expenses of the entrepreneur.

Essence and main parameters

Having a cash register is mandatory when running a business involving purchase and sale transactions. Therefore, the check settings in it must be made in accordance with all regulations.

A correctly formed fiscal document of this type has a number of parameters that the printed form should have:

• legal name of the individual entrepreneur according to registration documents;
• device number assigned upon release;
• determination of the form of taxation;
• serial number;
• date and time of the operation;
• the purchase amount paid by the buyer.

All required details must be clearly displayed on the copy of the check. If a particular parameter is poorly displayed, the sale should be suspended until the problem is resolved.
After all, they are the direct means of monitoring the activities of individual entrepreneurs, as well as their compliance with cash discipline, which is carried out by fiscal authorities.

Samples

To fully understand the correct execution of a cash receipt, it is worth considering a sample of its completion. It can be downloaded from various formats, for example excel or . It is worth noting that there are no established parameters for posting information in this fiscal form. This is due to the fact that there are different brands of equipment, so the necessary details can be placed in different positions on the document.

A sample cash receipt may look different. Entrepreneurs also often supplement standard forms with their own additional information.

Each sample is only an approximate template for filling out checks, which can be configured differently for a specific cash register, but always indicating the necessary details.

If this document is in , then you can understand the placement of each specific detail along the lines. It is the excel format that is recommended for creating your own cash receipt format.

BSO as a replacement for a cash receipt

In some cases, it is permissible to use a strict reporting form instead of a cash receipt. It can be used to provide various types of services to individual entrepreneurs. But the use of strict reporting forms in such cases is not allowed.

A cash receipt is a document that confirms the fact of purchasing a product.

Having it, you can easily exchange your purchase if defects are found on it.

Externally, this document is no different from an ordinary rectangular paper strip. This is why many buyers are skeptical about receipts and throw them in the trash soon after making a purchase.

Purpose of the document and rules for its use

Domestic legislation states that the buyer has the right to return or replace a defective product if he provides a witness who confirms the fact of purchase.

But a person cannot always fulfill such a requirement of the law. And then “he comes to his aid” cash receipt, who is a “mute” witness to the purchase of goods.

A cash receipt is fiscal document, which is printed on special paper using . The seller issues this document to the buyer not when he wants it, but after each purchase, as required by law.

Particular attention should be paid to storage rules such checks. Because the text on such documents may fade, it is best to store them separately from other documentation. Better yet, make notarized copies of checks while the text is still clearly visible.

Features of use for individual entrepreneurs and LLCs

If an entrepreneur uses the system, then he can easily do without a cash register. He is required to keep only an accounting notebook.

But when it comes to purchasing goods legal entity, then you can’t do without a cash receipt. Moreover, not only a cash register is issued, but also.

An LLC can also do without a cash register if it uses the UTII taxation system. But when a buyer asks for information regarding a purchase, LLC management must do so.

If you have not yet registered an organization, then easiest way do this using online services, which will help you generate all the necessary documents for free: If you already have an organization, and you are thinking about how to simplify and automate accounting and reporting, then the following online services will come to the rescue, which will completely replace an accountant in your company and save a lot money and time. All reporting is generated automatically and signed electronic signature and is sent automatically online. It is ideal for individual entrepreneurs or LLCs on the simplified tax system, UTII, PSN, TS, OSNO.
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Mandatory details and their explanation

A cash receipt is a document, so it is logical that it has its own required details, namely:

1. Name of the organization. The company name is indicated as indicated in the organization. If the product is purchased from, then instead of the name of the organization, you must indicate the surname of the individual entrepreneur.
2. Taxpayer INN. This code consists of 12 digits, which is assigned by the tax authority during registration.
3. Cash register number. This number is located on the body of the device.
4. Serial number of the cash receipt. Before the number, as a rule, the following words or signs are written: “CHECK”, “CH”, “No” or “#”.
5. Date and time of purchase. The date of purchase is indicated in the format “DD.MM.YYYY”.
6. Purchase cost. The amount spent on purchasing the product is indicated.
7. Sign of a fiscal regime. This regime can be reflected in many ways, but usually the phrase “FISAL CHECK” or the abbreviation “FP” is used.

On the cash receipt may be specified And Additional Information– change, cashier’s name, as well as the name of the goods. Although this data is not mandatory, it greatly facilitates the work of the accountant in creating analytical accounting.

Design rules

A cash receipt is a fiscal document that confirms cash and non-cash payments. Such a document is printed only automatically using a cash register.

Each check contains mandatory details, the explanation of which is given above. The placement of details depends entirely on the device model. The only requirement for the seller is good visibility of the text on the receipt. It may also contain other information: additional details or information about current discounts and promotions.

Make sure that the names of the listed goods in the receipt do not differ from the names of the same product items in the warehouse. If such a difference in name exists, then discrepancies will soon appear in the following accounting records - warehouse, accounting and management.

In none of the technical requirements cash registers do not mention that the size must be indicated on the receipt. But it is still recommended to place the VAT amount on the cash receipt form. It can be indicated as the total amount for all purchased goods. Thanks to this, the client will have the opportunity to see the amount that will be deducted for value added tax.

An example of printing a receipt on a cash register is presented in the following video:

New this year

Most recently, the president approved amendments to the law “On the use of cash register equipment.”

Here is a list of the most main amendments:

1. The scheme of cooperation between tax authorities and trade organizations. Now data on checks will be transmitted to the tax authorities online.
2. Customers will continue to be issued paper cash receipts, but if desired, the client may request that an electronic sample receipt be sent to his email address. In this case, the electronic version of the check will have the same legal force as a paper sample.
3. The changes will also affect cash registers. Now they will use a fiscal drive, with the help of which data on each information will be transferred to the fiscal data operator. The same fiscal drive will allow you to send an electronic sample of the receipt to the buyer.
4. Simplify the procedure for registering a cash register. To register a device you no longer need to go to the center Maintenance. The entire procedure will be carried out online.
5. The amendments will also affect legal entities and individuals who use the simplified taxation system and UTII taxation systems. From July next year they will also have to install cash registers.
6. The list of required details for a cash receipt will change. After the law comes into force, the following details will appear on the check:
   • information about what taxation system the seller uses;
   • serial number of the device;
   • web address of the fiscal data operator;
   • place, date, and time of purchase;
   • calculation type - income or expense;
   • name of commodity items;
   • amount to be paid and amount of VAT;
   • email address and telephone number (for an electronic check sample);
   • type of payment – ​​electronic or cash.

But for legal entities and individuals, it is important not only the rules for issuing a cash receipt, but also the rules for preparing its copy.

Procedure for issuing a copy of a cash receipt

A copy of the cash receipt is not the main document confirming the fact of purchase.

It is simply considered as an additional guarantee of the interests of the buyer.

Copy of cash receipt consists of the following details:

• document's name;
• name of the organization or full name of the entrepreneur;
• TIN number assigned by the tax authority;
• list of purchased goods;
• number of goods for one product item;
• amount per unit of goods;
• the cost of all units of goods of one product item;
• position and full name of the person who issued the copy of the check.

The completed copy of the cash receipt must bear the seal of the organization or individual entrepreneur, as well as the personal signature of the employee who prepared this document.

Penalties for violation of use

To the very common disorders The use of cash receipts should include:

According to paragraph 2 of Art. 14.5 Code of Administrative Offenses for incorrectly formatted cash receipt a fine is provided for the amount:

• 1500-2000 rub. for citizens;
• 3-4 thousand rubles. for officials;
• 30-40 thousand rubles. for legal entities.

And if the buyer does not the check was not issued , then the amount of the fine will be as follows:

• 1500-3000 rub. for citizens;
• 3-10 thousand rubles. for officials;
• 30-100 thousand rubles. for legal entities.

It is worth noting that in the future the Ministry of Finance plans to increase the amount of fines for non-issuance or issuance of an incorrectly executed cash receipt.

Report on an erroneously punched cash receipt. Purpose and registration rules

If the cashier punched the cash register by mistake, he needs to fill out act KM-3. Its uniform was unified by the government at the end of 1998.

When filling out the act, indicate the following information:

• Name of the organization;
• cash register model, as well as its registration number and manufacturer number;
• Full name of the cashier who fills out the act;
• number of the erroneously punched check and its amount;
• the total amount of checks that will be returned.

All checks for which the refund is issued must be attached to the completed act. Each of them must have the stamp “REDEMPTED” and the signature of the manager.

This act is issued in only one copy. It must be signed by the commission members and then approved by the head of the company. Together with the returned checks, the KM-3 act is sent to the accounting department. There it must be stored for 5 years.

Filling out the KM-3 act is carried out at the end of the same business day when the check was entered by mistake.

If the act is filled out incorrectly, an administrative fine may be issued. A fine may be applied if 2 months have not passed since the registration of the act.

The procedure to follow in case of an erroneous receipt of a cash receipt is presented in the following video lesson:

Cash receipt is a primary accounting document generated using cash registers in electronic form and (or) printed using cash register when settling with the client (Article 1.1 of Law No. 54-FZ). It must be issued (sent) if the use of an online cash register is mandatory (see).

The cash receipt must indicate (Article 4.7 of Law No. 54-FZ):

• Title of the document;
• serial number for the shift;
• date, time and place (address) of the calculation (for calculations in buildings and premises - the address of the building and premises with postal code, for calculations in vehicles– name and number of the vehicle, address of the organization or registration address of the individual entrepreneur, when making payments on the Internet – address of the cash register user’s website);
• name of the organization - user of the online cash register or full name of the individual entrepreneur (if any) - user;
• INN of the online cash register user;
• the taxation system used in the calculation;
• payment indicator (receipt of funds from the client - receipt, return to the client of funds received from him - return of receipt, issuance of funds to the client - expense, receipt of funds issued to him from the client - return of expense);
• name of goods, work, services, payment, disbursement, their quantity, price (in rubles) per unit taking into account discounts and markups, cost taking into account discounts and markups and indicating the VAT rate (if the transaction is subject to VAT). Entrepreneurs (except for those selling excisable goods) may not indicate the name of goods (work, services) and their quantity on the PSN, USN, Unified Agricultural Tax or UTII until 02/01/2021 (clause 17 of Article 7 of Law No. 290-FZ). To find out whether it is possible to indicate an abbreviated name on a check, read the recommendation article;
• the calculation amount with a separate indication of the rates and VAT amounts at these rates, if transactions are subject to VAT;
• form of payment (payment in cash and (or) by bank transfer);
• amount of payment in cash and (or) by bank transfer;
• position and surname of the person who made the settlement with the client and issued the cash receipt (with the exception of settlements using automatic devices, used, among other things, for settlements on the Internet);
• registration number of the online cash register;
• serial number of the fiscal drive model;
• fiscal sign of the document;
• website address where you can check the fact of recording this calculation and the authenticity of the fiscal indicator (except for the use of cash register systems in places remote from communication networks);
• subscriber number or email address of the client, if the check is transferred to him in electronic form (except for the use of cash register systems in places remote from communication networks);
• the email address of the sender of the cash receipt, if the check is transferred to the client in electronic form (except for the use of cash registers in places remote from communication networks);
• serial number of the fiscal document;
• shift number;
• fiscal sign of the message;
• QR code;
• product code (the details were introduced by Decree of the Government of the Russian Federation dated February 21, 2019 No. 174 - clause 5 of Article 4.7 of Law No. 54-FZ). For information about when to indicate a product code, read the recommendation article.

In addition, from July 1, 2019, new data will be added to the cash receipt, which is issued for settlements between organizations and individual entrepreneurs in cash and (or) with presentation electronic means payment, i.e. payment card (clause "d" clause 15 of Article 1 of Law No. 192-FZ):

1. name of the buyer (client) (name of the organization, full name of the entrepreneur);
2. INN of the buyer (client);
3. information about the country of origin of the goods - when paying for the goods;
4. excise tax amount;
5. registration number customs declaration(not indicated if the seller does not issue an invoice for the goods and the country of origin of the goods is the Russian Federation).

These details are not required on the check, which is issued when making payments to individuals.

For cashier's checks that are issued (sent) upon payment of winnings in a lottery (or gambling) in the amount of 15,000 rubles or more and upon receipt of an insurance premium or upon insurance payment, new details are introduced from July 1, 2019 (paragraph "d") "Clause 15 of Article 1 of Law No. 192-FZ):

1. name of the client or policyholder (name of the organization, full name of the individual entrepreneur or individual);
2. TIN of the client or policyholder. If a citizen does not have a TIN, the series and number of his passport should be indicated.

The list of cash receipt details is given in

There are a lot of questions with the new checks. After entering, some stores incorrectly generate documents or do not indicate required fields. The tax office fines you for this. To prevent you from running into a fine, we have collected all the new details and requirements in this article. We also prepared a sample check in two versions - paper and electronic.

We'll tell you which cash register from our catalog is suitable for your business.

Leave a request and receive a consultation within 5 minutes.

Requirements for an online cash register receipt and 18 new fields

The client chooses which document he will receive: paper, electronic or both. The paper one, as before, is printed on, and the electronic one is sent to the client by mail or SMS. The contents of both types of checks are the same and differ only in a few details.

This message comes to your phone

Previously, there were 7 required fields in fiscal documents, but after introducing new ones there were 25. But for different types activities, the number of required details may increase or decrease.

1. The name of the document - for example, “cash receipt” or “shift closing report.”
2. Name of the organization or full name of the entrepreneur.
3. Cashier - position and surname (not indicated for automatic payments on the Internet and vending).
4. Document number for the shift.
5. Date and time of payment.
6. Place of payment:
   • postal code and address where the cash desk is located;
   • if you trade on the road - the model and state number of the car, the address of the LLC or the registration address of the individual entrepreneur;
   • when working on the Internet - the site domain.

If you moved the cash register to another store, re-register it at the new address. Otherwise, the company will be fined 5,000–10,000 rubles, and the individual entrepreneur 1,500–3,000 rubles.

1. Shift number.
2. Name of goods or services.
3. Price including discounts.
4. Quantity and cost of goods.
5. VAT rate and amount.
6. Taxation system (for example, “patent” or “STS income”).
7. Calculation form. How the client pays: in cash or electronic money (card, Qiwi, Webmoney, Yandex.Money).
8. Payment amount - how much was paid in cash and how much electronically.
9. Calculation sign:
   1. arrival (client paid);
   2. return of receipt (the client returned the goods, and you gave him money);
   3. expense (for example, they gave out a lottery winnings);
   4. return of expense (the client returns the amount received).
10. Fiscal sign of the message (when the check is sent to the OFD).
11. The fiscal sign of the document is generated by the drive.
12. Drive serial number.
13. Registration number of the cash register, which was issued by the tax office.
14. The number of the document under which it is stored in the storage device.
15. Client's phone number or e-mail (when sending an electronic check).
16. The company's e-mail if a check is sent to the client by mail.
17. The tax website address is www.nalog.ru.
18. QR code.

If you live in a hard-to-reach area, some check details are optional for you. You do not have the opportunity to send documents over the Internet, so you don’t have to indicate the address of the tax office website, your email and buyer contacts.

To compare old and new check fields, download them.

If at least one required detail is missing, the check is invalid. This is equivalent to the fact that you did not issue a payment document at all. The company will be fined 10,000 rubles, and the entrepreneur 2,000 rubles.

Document printed on an online cash register

Electronic check

To receive an electronic receipt, before paying, the client says his mobile number or mail. Such a document is equivalent to a paper one and replaces it.

Electronic payment document

If the buyer did not provide a number or email address, issue a paper check. If you punch a fiscal document, but do not hand it over and send it to the client, you will be fined.

Check verification service - application from the Federal Tax Service

Federal Tax Service released mobile app. Through it, the buyer checks fiscal documents for authenticity. If they are illegal, the client can immediately complain to the tax office.

1. Ask our specialist a question at the end of the article.
2. Get detailed advice and a full description of the nuances!
3. Or find a ready-made answer in the comments of our readers.

There are two ways to check your receipt:

• manually enter the fiscal attribute, time of purchase, amount, document number and transaction type (expense, receipt);
• read a QR code from a paper receipt.

The application will compare the information entered by the client with that received by the tax office from the OFD. If the data differs, the Federal Tax Service will look into it.

Application for checking receipts

Strict reporting form = cash receipt

Now BSO and check are one and the same. They are equal in value, contain identical fields, and look identical. The strict reporting form can be sent to clients electronically. A copy of the BSO is sent to the OFD.

Forms can only be printed at the checkout counter and not at a printing house or printer. According to the law, BSOs must be formed on a special automated system. But the tax office said that you can use the regular one.

• Popular questions about checks and 54-FZ

  What is a correction check under 54-FZ?

  According to 54-FZ, the correction check is processed if there is a shortage or, conversely, an excess amount at the checkout. For example, the cashier ordered an item for 1,000 rubles. instead of 800. If an error is discovered at the end of the shift, run a correction check. In the attribute, indicate “receipt” for 200 rubles. (1000 - 800). At the same time, the cashier writes memo and explains the reasons for the correction.

  If you find an error after a few days, also fill out a correction check. For example, on June 13, correct the error for the 7th.

  If you notice an error immediately or the buyer returns the product, do not generate a correction receipt. In this case, try “return receipt”.

  

  Sample of a correction receipt printed on a new cash register

  When can you omit VAT?

  If you work without a VAT rate, do not indicate it or write “0%”. Courier services may not write VAT, since they do not sell goods, but only deliver.

  Is it possible not to indicate the name of the product?

  Until January 1, 2021, the name of the product or service is not indicated by the individual entrepreneur on a simplified document, patent, UTII and UST. Only if they do not sell excisable goods.

  The name is not written if the exact list of goods and their volume is unknown at the time of payment, for example, when making an advance payment.

  What kind of check do payment agents issue?

  Paying agents indicate in the documents everything that should be on any seller’s check. Even the name of the product. Therefore, online stores and courier services You'll have to connect your bases. In addition to standard fields, agents specify additional fields:

  • the size of your commission;
  • telephone number of the agent, supplier and operator who accept the payment.

  How to write a check for an advance payment?

  If the client makes an advance payment, punch the document with the “Advance” sign. Do not indicate the product name, price and quantity if the volume and list of goods cannot be determined. For example, at the time of payment, the buyer does not know exactly how much product he needs. This was stated in a letter from the Ministry of Finance.

  In the final receipt, indicate how much the client contributed upon full payment. Do not indicate an advance.

  

  Examples of documents for an advance payment (for convenience, some details are not shown)

  What is the penalty for errors on a check?

  For individual entrepreneurs - 1,500–3,000 rubles, LLC - 5,000–10,000 rubles. Small and medium-sized businesses may be issued a warning if this is their first violation.

From July 1, 2019, the majority of trading organizations and individual entrepreneurs will be required to use only cash register equipment that generates checks in in electronic format and can send data on all transactions to the tax authorities. We have found out for you what an online cash register receipt looks like, what its electronic and paper versions are, and what details and data the buyer must see.

2017 became a landmark year for most Russian trading organizations and individual entrepreneurs. From July 1 this year on request new edition Federal Law N 54-FZ on the use of cash register equipment (CCT), which was amended accordingly by Federal Law No. 290-FZ dated 07/03/2016, they will have to use cash registers only with the function of transmitting data via the Internet directly to the tax authorities. In addition to additional costs and the need to enter into an agreement with a data transmission operator, the requirements for “smart cash registers” led to changes in the fiscal document that forms the cash register. The details of the online cash register receipt differ from those provided for old-style documents. Let's consider this issue in more detail.

Requirements for an online cash register receipt

First, let’s figure out what the algorithm for the cashier’s actions and cash register operations looks like according to the new rules:

1. the buyer hands over money or a payment card to the cashier;
2. the online cash register generates a check with the necessary details;
3. a paper version of the check is printed;
4. transaction and receipt data are recorded in the fiscal drive;
5. the check is certified by fiscal data;
6. the check is processed by the fiscal storage device and transferred to the fiscal data operator (OFD);
7. The OFD sends a signal to the fiscal storage device that the check has been received;
8. OFD processes the received information and sends it to the tax service;
9. at the buyer's request, the cashier sends an electronic receipt to a mobile device or email.

From this algorithm it is clear that one document is generated in two formats at once: paper and electronic. At the same time, they must carry the same information about the purchase made and payment for it. The requirements for this information, as well as for the electronic format of the fiscal document, were approved by Order of the Federal Tax Service dated March 21, 2017 No. ММВ-7-20/229@. In essence, tax authorities have supplemented the previously existing requirements for a paper check with new ones.

What should be in an online cash register receipt that was not in the old paper version? The main difference is the QR code, thanks to which any consumer who has made a payment in cash or with a plastic card can easily check the legality of their purchase if desired. To do this, you need to install a special mobile application on your smartphone or tablet, available for download on the official website of the online cash register. With its help, it is very simple to check the authenticity of a cash receipt online: you just need to bring the QR code located in the center of the document to the video camera of your mobile device when the application is turned on. The screen should display information about the purchase, duplicating the information from the receipt.

In addition, the tax authorities supplemented the fiscal document with the following mandatory data:

• fiscal document number;
• fiscal sign of the document;
• shift number;
• serial number of the document for the shift;
• type of taxation of the trading organization.

As a result, the check sample in online cash register ah will look about the same. If the buyer gives the cashier information about where he needs to send electronic variant, this should also be marked. Let us separately consider such details as “fiscal attribute of the document”. It is formed by the fiscal accumulator. This is a digital code that determines the characteristics of the completed transaction when sending OFD data and further to the Federal Tax Service.

In addition, any document must have an indication of the transaction completed. This could be a purchase, return or correction. The cashier cannot simply cancel a transaction that has already been completed, which went into the fiscal storage and OFD. He must return the purchase and issue a correction receipt. Each document on these transactions will have its own unique characteristics and will be submitted to the tax authorities.

Sample of an online cash register receipt

The paper version of the document printed by the new generation cash register should look like this:

Mandatory details and details of an online cash register receipt

It is very important to comply with the requirements for all components of the new cash register receipt. It must contain all the required details. If at least one of them is missing, this cash document will be considered invalid. For clarity, most of them are shown in the sample, but it is better to carefully study their full list:

• name of the retail facility (store, kiosk, online seller, etc.);
• the name of the document itself is “cash receipt”;
• payment indicator (arrival, return)
• nomenclature of goods sold.
• quantity of goods sold.
• unit price.
• the cost of purchased goods of one item;
• VAT rate (18%, 10% or 0%);
• allocated VAT amount;
• the total settlement amount for the check.
• form of payment - cash with the amount.
• calculation form - by bank card with the amount.
• information about the seller's taxation system.
• total VAT amount on the check
• position and surname, first name and patronymic of the person who made the payment;
• shift number;
• TIN of the organization that issued the check;
• ZN - serial number of the KKM;
• name of the selling organization;
• settlement address.
• website address for checking a receipt
• serial number of the check.
• date and time of check issue.
• CCP registration number.
• serial number of the fiscal drive.
• fiscal receipt number.
• fiscal data indicator.
• QR code for checking a receipt.

Obviously, there are many mandatory details and familiarization with them full list discards questions such as “is it possible not to highlight VAT on the check?” However, it is still necessary to dwell on some points of detail in this document. In particular, clarify such an issue as the obligation to indicate in cash document all goods purchased by the buyer. Unfortunately for many organizations and individual entrepreneurs, the product range in the receipt is a mandatory requirement of the Federal Tax Service. You cannot simply indicate the word “product” or the name of the product group. Each purchase must be reported separately. Moreover, the name of the product entered into the CCP database must coincide with the main marking of the goods sold, that is, contain all the information that allows the buyer and regulatory authorities to unambiguously identify the product and its basic characteristics. To do this, trading organizations will have to get to know each other better. product groups, for example with All-Russian classifier products by type of economic activity.

But for some categories of sellers, the need to detail the product range will arise only from February 1, 2021, this is, in particular, stated in paragraph 1 of Article 4.7 of Federal Law No. 54-FZ. Such lucky ones, for example, include individual entrepreneurs, applying preferential taxation regimes (PSN, UTII), as well as a simplified taxation system. True, if such individual entrepreneurs sell excisable goods, then they will have to take care of the detailed indication of all goods from the purchase now.

Responsibility for incorrect details

If the Federal Tax Service inspection reveals that a trading organization or individual entrepreneur issues online cash register checks to customers without one or more mandatory details specified in Article 4.7 of Law No. 54-FZ, then such a check may be invalidated. Liability for the seller organization and officials in this case will arise in accordance with Article 14.5 of the Code of Administrative Offenses of the Russian Federation. Guilty officials may pay a fine in the amount of 1.5 thousand to 3 thousand rubles, and organizations and individual entrepreneurs - from 5 thousand to 10 thousand rubles. It will probably still be cheaper to set up the check details correctly.