Below is the text of the job description for the position " personal assistant general director " You can download this job description, print it or copy it for further editing. If the current job description is not exactly what you were looking for, look at other job descriptions in the Office Workers section.

1. The personal assistant to the general director belongs to the specialist category.
2. A person with a higher professional education without any work experience requirements or secondary education is appointed to the position of personal assistant to the general director. professional education and work experience in the specialty for at least 2 years.
3. Appointment to the position of secretary and dismissal from it are made by order of the general director.
4. The Personal Assistant to the General Director reports directly to the General Director.
5. The personal assistant to the general director should know:

— Resolutions, instructions, orders, other governing and regulations higher and other authorities relating to the activities of the enterprise.

— Regulations, instructions, other normative documents on record keeping.

— The structure and management of the enterprise and its divisions.

— Methods of registration and processing of documents.

— Rules for using intercoms.

— Standards for a unified system of organizational and administrative documentation.

— Typing rules business letters using standard forms.

— Fundamentals of ethics and aesthetics.

- Rules business communication.

— Rules for the operation of computer equipment.

— Basics administrative law and labor legislation.

— Internal rules labor regulations.

— Rules and regulations of labor protection, safety, industrial sanitation and fire protection.

Personal Assistant to the General Director:

1. Carries out work on organizational and technical support for the administrative and administrative activities of the manager.
2. Receives correspondence received for consideration by the manager and transmits it in accordance with by decision V structural units or by a specific performer for use in the process of work or preparation of answers.
3. Conducts office work, performs various operations using computer technology designed to collect, process and present information when preparing and making decisions.
4. Accepts documents and personal statements for the manager’s signature.
5. Prepares documents and materials necessary for the manager’s work.
6. Monitors the timely review and submission by structural units and specific performers of documents submitted to the manager for signature, ensures their high-quality editing.
7. Organizes telephone conversations of the manager, records the information received in his absence and brings its contents to his attention, transmits and receives information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, brings information to his attention in a timely manner , received via communication channels.
8. On instructions from the manager, he composes letters, requests, and other documents, and prepares responses to the authors of the letters.
9. Performs work on preparing meetings and meetings held by the manager (collecting the necessary materials, notifying participants about the time and place of the meeting, the agenda, their registration), maintains and draws up minutes of meetings and meetings.
10. Monitors the execution by employees of the enterprise of issued orders and instructions, as well as compliance with the deadlines for fulfilling the instructions and instructions of the manager, taken under control.
11. Maintains a control and registration file.
12. Provides workplace head necessary means organizational equipment, office supplies, creates conditions conducive to the effective work of the manager.
13. At the direction of the manager, prints official materials necessary for his work or enters current information into the data bank.
14. Organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees.
15. Forms files in accordance with the approved nomenclature, ensures their safety and deadlines archived.
16. Performs individual official assignments from his immediate superior.
17. _________________________________________________________________.

The personal assistant to the general director has the right:

1. Get acquainted with the draft decisions of the enterprise management concerning its activities.
2. Make proposals for improving work related to the responsibilities provided for in these instructions.
3. Within your competence, inform your immediate supervisor about all shortcomings identified in the performance of your official duties and make proposals for their elimination.
4. Request personally or on behalf of the management of the enterprise from divisions of the enterprise and other specialists information and documents necessary to fulfill his official duties.
5. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.
6. _________________________________________________________________.
7. _________________________________________________________________.

The personal assistant to the general director is responsible for:

1. For improper performance or failure to fulfill one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of Ukraine.
2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
3. For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.
4. _________________________________________________________________.
5. _________________________________________________________________.

Search for job descriptions

If you know exactly the name of the position for which you need to find job descriptions, look for DI using the alphabetical index of specialties. Don't forget that some positions may have synonymous titles.

Job offers in Ukraine

If you are currently in the process of looking for a job and are looking for quality vacancies from leading companies in Kyiv and Ukraine, pay attention to the catalog of the best employers in the country. You can search for a job by company name, job title, or advanced job search form.

Aliexpress - Chinese Internet shop. Chinese goods with delivery

Job Descriptions

in small and medium businesses

(offices, shops, cafes, restaurants, hotels, clubs, etc.)

• • Question for a lawyer
  • Articles
  • Job search
  • Professions in demand
  • Administration
  • CEO
  • Assistant General Director
  • Lawyer
  • Human resources department inspector
  • PR Manager
  • Restaurant
  • Senior restaurant manager
  • Bar manager
  • Administrator 1 cat.
  • Administrator 2 cat.
  • Bartender
  • Hotel
  • Hotel manager
  • Senior administrator
  • Administrator
  • Administrator's assistant
  • Housemaid
  • Production (kitchen)
  • Production Manager
  • Storekeeper
  • Chef
  • Senior Chef
  • Cook
  • Advertising department
  • Designer
  • Art department
  • Art Director
  • Art director
  • Choreographer
  • Artist
  • Entertainer
  • Obviously useful:
  • Books and manuals
  • Online stores in Yaroslavl

1. General Provisions

— resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to the financial and economic activities of the enterprise;

— profile, specialization and features of the enterprise structure, prospects for its development;

— production capacity and human resources of the enterprise; production technology of the enterprise's products;

— the procedure for drawing up and agreeing on business plans for the production, economic and financial and economic activities of the enterprise;

— means of communication, computing and organizational equipment;

— the procedure for concluding and executing business and financial contracts;

— procedure and deadlines for reporting;

— means of mechanization manual labor;

— the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services;

— basics of economics, labor organization, production and management;

— labor legislation;

— internal labor regulations;

2. Job responsibilities

Assistant to General Director:

— organizes work on receiving, processing, dispatching incoming cargo, documents and correspondence, ensuring their safety and timely delivery to recipients;

— monitors the availability of the necessary types of transport, the organization of proper transportation;

— takes measures to implement the transportation plan and shift assignments by car drivers;

— fills out, issues and accepts waybills and waybills;

— carries out registration of travel documentation and accounting of work Vehicle;

— controls the accuracy of recording speedometer readings and obtaining fuel and lubricants (fuels and lubricants);

— identifies entries in waybills about violations of rules by drivers traffic and reports them to management;

— compares the received data on the operation of vehicles with shift-daily assignments, identifies deviations and the reasons for their occurrence;

— monitors compliance by vehicle drivers with road traffic discipline, keeps records of vehicle operation;

Buy books on HR administration

The book will be useful to a wide range of readers, HR employees, managers of enterprises and organizations of all forms of ownership.

The book is addressed to heads of organizations of all forms of ownership, employees personnel services, accountants, individual entrepreneurs, as well as anyone interested in compliance with labor laws.

The collection consists of two sections: the first includes industry-wide job descriptions for managers, specialists, technical performers, the second contains job descriptions by industry (editorial and publishing activities, transport, banking, trade, research, education, healthcare).

For heads of organizations, personnel and legal services workers.

What are the responsibilities of an assistant general director?

The CEO of a company has many responsibilities. As the organization develops, this range of responsibilities expands. There is a lot of “turnover”, on which the manager has to spend time instead of solving problems aimed directly at the development of the company. This reduces the efficiency of the specialist. Some tasks that do not need to be solved highly qualified, may be delegated to the assistant general director.

Position of assistant general director: main characteristics

It is difficult to define the position of assistant general manager. The fact is that the scope of responsibilities of this specialist is determined based on the needs of the general director. An employee's activities can be focused on one aspect. Let's look at the positions in which assistants work in practice:

• Clerk. This specialist is responsible for working with documentation. His area of ​​responsibility includes calls and various daily tasks.
• Personal assistant. Specializes in organizing the CEO's working day, business meetings and conferences. The specialist also accompanies the manager on business trips.
• Deputy General Director. An employee has the right to make decisions on a limited range of issues.

As a rule, in reality, an assistant combines the functions of several specialists. In large companies, the CEO may have two assistants. For example, one organizes work time manager, and the other deals with paperwork.

The assistant belongs to the category of managers. He reports directly to the CEO. Requirements that are usually presented to an employee:

• Higher education in a relevant field (for example, legal).
• Three years of work experience.

As a rule, other employees report to the assistant general director. He has broad powers: from the right to issue orders to control over the work of various departments.

IMPORTANT! Appointing an assistant is not at all overkill. This measure allows the manager to focus on solving problems that require high professionalism and creativity. “Turnover” is delegated to the assistant. This significantly increases the efficiency of both the CEO and the company itself.

Legal regulation

The activities of the assistant general director are regulated by regulations:

• Methodological recommendations.
• Charter.
• Employment agreement.
• By orders of the leader.
• Job description.

What are the responsibilities of an assistant general manager?

The responsibilities of an assistant general manager vary depending on the size of the company. In small companies, employees are responsible for monitoring the work of couriers, managers, and the life support of office activities. In large organizations, the CEO usually has two assistants. One personal assistant organizes the manager’s working day, the second takes care of all other matters. The list of specialist responsibilities can vary significantly. In any case, the responsibilities must be specified in the job description. Let's look at a sample list:

• Organization of negotiations, including by telephone.
• Reception of correspondence.
• Organization of meetings and meetings: preparation of related materials, monitoring compliance with regulations, drawing up minutes, shorthand.
• Control over the execution of instructions from the general director.
• Submitting papers to the manager for signature.
• Reception of the general director's visitors.
• Organizing business trips (for example, booking rooms, ordering tickets).
• Security efficient work general director.
• Drawing up a working day plan.
• Information support for the general director.
• Participation in meetings and business meetings.
• Organization of business meetings.
• Organization of presentations.
• Preparation of expense reports.
• Execution of personal orders.
• Creation of databases, virtual presentations using a PC.

An assistant is the person closest to the CEO. Often his working day is not standardized. An employee solves a wide variety of problems, so he must have the appropriate personal qualities.

Employee rights

The Assistant to the General Director is vested with the following rights:

• Familiarization with the projects and decisions of the manager regarding the activities of the assistant.
• The right to receive necessary information.
• The right to make decisions within the scope of official authority.

The assistant to the general director can be given greater powers. For example, an employee may have the right to sign documents.

Responsibilities assigned to the assistant

The responsibilities assigned to the assistant must be specified in the job description. The employee is responsible in the following cases:

• Failure to follow job instructions.
• Actions that violate the laws of the Russian Federation.
• Causing damage.

If an assistant has committed misconduct, an investigation is conducted before liability is imposed. It is needed to establish the degree of guilt. Key company employees are participating in the investigation. Based on its results, a document is drawn up. Depending on the degree of guilt, a penalty may be imposed on the employee. The assistant may also be fired.

What personal qualities are required from an assistant?

A personal assistant is tasked with a wide range of tasks. Some specialists work in one area, but this does not apply to an assistant. He is required to multitask and be versatile. Let's consider the personal qualities that an assistant general director must have:

• Proactivity, working ahead.
• Ability to Foresee further development situations.
• Preventing complications.
• Versatility.
• Adaptation to a rapidly changing environment.
• Fluency in one or more foreign languages.
• Ability to work with information flows.
• Ability to maintain confidentiality.
• Ability to systematically analyze a situation.
• The ability to offer several solutions at once.
• Intermediate to advanced PC skills.
• Knowledge of the basics of time management.
• Ability to coordinate the activities of multiple employees.
• Diplomacy.
• Communication skills, ability to resolve conflicts.
• Operational work with large volumes of information.
• Good memory.
• Ability to prioritize.

The assistant must be competent and resistant to stress. Knowledge of related specialties (for example, knowledge of the basics of jurisprudence) is desirable.

When does a CEO need a personal assistant?

An assistant is hired if the general director is assigned a large list of responsibilities. Even if the manager copes with the existing tasks, a large part of the “turnover” can slow down the work. It is to handle the day-to-day affairs that an assistant is hired. As a rule, these employees are invited to large companies. CEOs of small organizations can handle all the work on their own.

Assistant to the General Director job description

Job description of an assistant (assistant) to the general director, job responsibilities of an assistant (assistant) to the general director, sample job description of an assistant (assistant) to the general director

The job responsibilities of an assistant to the general director are, first of all, to help the company's chief executive. The job description of an assistant (assistant) to the general director may include specific requirements (for example, knowledge of two foreign languages) and responsibilities. In any case, a sample job description for an assistant (assistant) to the general director will help you in drawing up a personnel document.

Job description of an assistant (assistant) to the general director (download sample)

The well-being of the company in the conditions of fierce competition in the modern market almost entirely depends on the correct and timely decisions of the manager. To help the director and to create conditions when the director is not forced to be distracted by resolving secondary tasks, there is a position of assistant or assistant.

In Russia there is a shortage of employees capable of taking on administrative responsibilities, and the need for qualified assistants is enormous. A reliable assistant who responsibly fulfills the responsibilities of organizing, collecting and transmitting information frees the CEO from the need to waste time.

In fact, an assistant is not a secretary, but a trusted representative of the manager with a special status in the company. A smart personal assistant is valued by company directors no less than top managers.

A personal assistant must not only know professional knowledge, but also have a certain set of human qualities - devotion to corporate interests, good taste, a sense of tact, goodwill. On the one hand, the assistant director must be able to adapt to the director’s character traits, and on the other, organize the team and monitor the implementation of certain projects.

At the same time, the assistant must maintain a balance in his work so as not to make decisions instead of the manager, while at the same time not shifting tasks to the boss.

Today, about 80 Russian universities train specialists in document management and management, but managers traditionally prefer to hire graduates of history, archival and philological faculties for assistant positions.

The main advantage of this profession is the opportunity to gain invaluable management experience from a successful leader. The knowledge acquired in this way will help you advance in your career or become a starting point for starting your own business.

How to make money on Forex without experience?

Job Description for Assistant General Director

1. General Provisions

1.1. An assistant to the general director falls into the category of executive assistants.

1.2. Qualification requirements:

Higher professional education, without requirements for work experience or incomplete higher professional education and work experience in the relevant industry profile of the enterprise for at least 1 year.

1.3. The Assistant General Director must know:

— resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to the financial and economic activities of the enterprise

— profile, specialization and features of the enterprise structure, prospects for its development

— production capacities and human resources of the enterprise; production technology of the enterprise’s products;

— the procedure for drawing up and agreeing on business plans for production, economic and financial and economic activities of the enterprise

— means of communication, computing and organizational technology

— the procedure for concluding and executing business and financial contracts

— procedure and deadlines for reporting

— means of mechanization of manual labor

— the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services

— fundamentals of economics, labor organization, production and management

— labor legislation

— internal labor regulations

— rules and regulations of labor protection.

1.4. Appointment to the position of assistant general director and dismissal from office are made by order of the general director.

1.5. The Assistant General Director reports directly to the General Director.

1.6. During the absence of the assistant general director (business trip, vacation, illness, etc.), his duties are performed by a person appointed to in the prescribed manner. This person acquires the corresponding rights and bears responsibility for the improper performance of the duties assigned to him.

2. Job responsibilities

Assistant to General Director:

2.1. Carries out and controls the implementation of activities that ensure rational use road transport organizations, as well as:

— organizes work on receiving, processing, sending incoming cargo, documents and correspondence to their destination, ensuring their safety and timely delivery to recipients

- monitors the availability of the necessary types of transport, organizes proper transportation

- takes measures to implement the transportation plan, shift assignments by car drivers

— fills out, issues and accepts waybills and waybills

— registers travel documentation and records the operation of vehicles

— controls the correctness of speedometer readings and receipt of fuel and lubricants (fuels and lubricants)

— identifies entries in waybills about violations of traffic rules committed by drivers and reports them to management

— compares the received data on the operation of vehicles with shift-daily assignments, identifies deviations and the reasons for their occurrence

— monitors compliance by vehicle drivers with road traffic discipline, keeps records of vehicle operation

— notifies consignees about the time of arrival of goods at their address.

2.2. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of the building in which it is located office rooms society, as well as monitoring the serviceability of equipment (lighting, heating systems, ventilation, etc.).

2.3. Participates in the development of plans for current and major repairs and the preparation of estimates of business expenses.

2.4. Organizes repairs of premises, monitors the quality of repair work.

2.5. Resolves issues related to the acquisition and storage of office supplies, necessary household goods, equipment and inventory, provides them to structural units, and also keeps records of their expenditure and compilation of established reporting.

2.6. Controls the rational use of materials and funds allocated for economic purposes.

2.7. Manages the work on landscaping the office area, and also monitors the condition and timely repair of furniture.

2.8. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.

The Assistant General Director has the right:

3.1. Give structural divisions, individual specialists and other employees of the enterprise mandatory instructions.

3.2. Take action when violations of internal order are detected at the enterprise and bring those responsible to justice.

3.3. Request and receive from structural divisions any information, reference and other materials on the activities of the enterprise.

3.4. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

3.5. Submit proposals for improvement of work related to the responsibilities provided for in these Instructions for consideration by the General Director.

The Assistant General Director is responsible for:

4.1. For improper performance or failure to fulfill one’s official duties as provided for in this Job Description - within the limits established by the current labor legislation Russian Federation.

4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.

Buy books on HR administration

This edition contains practical recommendations on organizing the work of the personnel service and personnel records management. The material is clearly systematized and contains a large number of specific examples and sample documents.

The book is accompanied by a disk with document forms and regulations in the Garant system governing various issues labor relations And personnel work.

The author explains in detail what it is Labour Inspectorate and what are the limits of its powers, how inspections of compliance with labor laws are carried out and how they can end, what violations can lead to the imposition of a fine, and which ones will entail the disqualification of the head of the organization. The book provides practical recommendations for organizational employers and individual entrepreneurs that will help avoid claims from labor inspectors. In preparing the book, all recent changes in legislation were taken into account.

Job description of the assistant director (general director) of a library, centralized library system, museum

library system, museum

- management team of the organization

— organization and methods of office work, registration and processing of documents on a computer

— rules for using intercoms

— fundamentals of ethics and aesthetics

— rules of business communication

— rules for operating computer equipment

— basics of management, personnel management

— basics of labor legislation

— Internal labor regulations

— rules and regulations of occupational health and safety, industrial sanitation and fire protection

2. Functions

2.1. Support of scientific, production and administrative activities of the director.

2.2. Monitoring the execution of orders and instructions, compliance with the deadlines for fulfilling the instructions and instructions of the director.

3. Job responsibilities

3.13. Organizes the reception of visitors, facilitates the prompt consideration of requests and suggestions from employees.

3.14. Forms cases in accordance with the nomenclature of cases, ensures their safety and submits them to the archive.

3.15. Copies documents on a personal copier.

4. Rights

4.1. Participate in the discussion of draft decisions of the management of the institution (organization).

4.3. Participate in discussions of issues related to the duties performed by him.

4.4. Require the management of the institution (organization) to provide assistance in the performance of his official duties and the exercise of his rights.

5. Responsibility

- for improper performance or failure to fulfill one’s job duties as provided for in this job description - in the manner established by the current labor legislation of the Russian Federation

- for offenses committed in the course of their activities - in the manner established by the current administrative, criminal and civil legislation of the Russian Federation

- for causing damage to an institution (organization) - in the manner established by the current labor legislation of the Russian Federation.

6. Final provisions

Job description of assistant general director (Job description of assistant general director

Job Description for Assistant to the General Director

(Job description for Assistant General Director)

Last name I.O. ________________

"________"_____________ ____ G.

1. General Provisions

1.1. The assistant (assistant) to the general director belongs to the category of specialists.

1.2. An assistant (assistant) to the general director is appointed to the position and dismissed from it by order of the general director of the company.

1.3. The assistant to the general director reports directly to the general director of the company.

1.4. During the absence of the assistant (assistant) to the general director, his rights and responsibilities are transferred to another official, as announced in the order of the organization.

1.5. A person who meets the following requirements is appointed to the position of assistant (assistant) to the general director: education - higher or incomplete higher education, experience in similar work of at least one year, knowledge of office equipment (fax, copier, scanner, printer), Microsoft programs Office (Word, Excel), office work.

The CEO of a company has many responsibilities. As the organization develops, this range of responsibilities expands. There is a lot of “turnover”, on which the manager has to spend time instead of solving problems aimed directly at the development of the company. This reduces the efficiency of the specialist. Some tasks that do not require high qualifications can be delegated to the assistant to the general director.

Position of assistant general director: main characteristics

It is difficult to define the position of assistant general manager. The fact is that the scope of responsibilities of this specialist is determined based on the needs of the general director. An employee's activities can be focused on one aspect. Let's look at the positions in which assistants work in practice:

• Clerk. This specialist is responsible for working with documentation. His area of ​​responsibility includes calls and various daily tasks.
• Personal assistant. Specializes in organizing the CEO's working day, business meetings and conferences. The specialist also accompanies the manager on business trips.
• Deputy General Director. An employee has the right to make decisions on a limited range of issues.

As a rule, in reality, an assistant combines the functions of several specialists. In large companies, the CEO may have two assistants. For example, one organizes the manager’s working time, and the other deals with paperwork.

The assistant belongs to the category of managers. He reports directly to the CEO. Requirements that are usually presented to an employee:

• Higher education in a relevant field (for example, legal).
• Three years of work experience.

As a rule, other employees report to the assistant general director. He has broad powers: from the right to issue orders to control over the work of various departments.

IMPORTANT! Appointing an assistant is not at all overkill. This measure allows the manager to focus on solving problems that require high professionalism and creativity. “Turnover” is delegated to the assistant. This significantly increases the efficiency of both the CEO and the company itself.

Legal regulation

The activities of the assistant general director are regulated by regulations:

• Methodological recommendations.
• Charter.
• Employment agreement.
• By orders of the leader.
• Job description.

What are the responsibilities of an assistant general manager?

The responsibilities of an assistant general manager vary depending on the size of the company. In small companies, employees are responsible for monitoring the work of couriers, managers, and the life support of office activities. In large organizations, the CEO usually has two assistants. One personal assistant organizes the manager’s working day, the second takes care of all other matters. The list of specialist responsibilities can vary significantly. In any case, the responsibilities must be specified in the job description. Let's look at a sample list:

• Organization of negotiations, including by telephone.
• Reception of correspondence.
• Organization of meetings and meetings: preparation of related materials, monitoring compliance with regulations, drawing up minutes, shorthand.
• Control over the execution of instructions from the general director.
• Submitting papers to the manager for signature.
• Reception of the general director's visitors.
• Organizing business trips (for example, booking rooms, ordering tickets).
• Ensuring the effective work of the general director.
• Drawing up a working day plan.
• Information support for the general director.
• Participation in meetings and business meetings.
• Organization of business meetings.
• Organization of presentations.
• Preparation of expense reports.
• Execution of personal orders.
• Creation of databases, virtual presentations using a PC.

An assistant is the person closest to the CEO. Often his working day is not standardized. An employee solves a wide variety of problems, so he must have the appropriate personal qualities.

Employee rights

The Assistant to the General Director is vested with the following rights:

• Familiarization with the projects and decisions of the manager regarding the activities of the assistant.
• The right to receive necessary information.
• The right to make decisions within the scope of official authority.

The assistant to the general director can be given greater powers. For example, an employee may have the right to sign documents.

Responsibilities assigned to the assistant

The responsibilities assigned to the assistant must be specified in the job description. The employee is responsible in the following cases:

• Failure to follow job instructions.
• Actions that violate the laws of the Russian Federation.
• Causing damage.

If an assistant has committed misconduct, an investigation is conducted before liability is imposed. It is needed to establish the degree of guilt. Key company employees are participating in the investigation. Based on its results, a document is drawn up. Depending on the degree of guilt, a penalty may be imposed on the employee. The assistant may also be fired.

What personal qualities are required from an assistant?

A personal assistant is tasked with a wide range of tasks. Some specialists work in one area, but this does not apply to an assistant. He is required to multitask and be versatile. Let's consider the personal qualities that an assistant general director must have:

• Proactivity, working ahead.
• The ability to foresee further developments of the situation.
• Preventing complications.
• Versatility.
• Adaptation to a rapidly changing environment.
• Fluency in one or more foreign languages.
• Ability to work with information flows.
• Ability to maintain confidentiality.
• Ability to systematically analyze a situation.
• The ability to offer several solutions at once.
• Intermediate to advanced PC skills.
• Knowledge of the basics of time management.
• Ability to coordinate the activities of multiple employees.
• Diplomacy.
• Communication skills, ability to resolve conflicts.
• Operational work with large volumes of information.
• Good memory.
• Ability to prioritize.

The assistant must be competent and resistant to stress. Knowledge of related specialties (for example, knowledge of the basics of jurisprudence) is desirable.

When does a CEO need a personal assistant?

An assistant is hired if the general director is assigned a large list of responsibilities. Even if the manager copes with the existing tasks, a large part of the “turnover” can slow down the work. It is to handle the day-to-day affairs that an assistant is hired. As a rule, these employees are invited to large companies. CEOs of small organizations can handle all the work on their own.

Job Description for Assistant to the General Director
(Job description for Assistant General Director)

I APPROVED
CEO
Last name I.O. ________________
"________"_____________ ____ G.

1. General Provisions

1.1. The assistant (assistant) to the general director belongs to the category of specialists.
1.2. An assistant (assistant) to the general director is appointed to the position and dismissed from it by order of the general director of the company.
1.3. The assistant to the general director reports directly to the general director of the company.
1.4. During the absence of the assistant (assistant) to the general director, his rights and responsibilities are transferred to another official, as announced in the order of the organization.
1.5. A person who meets the following requirements is appointed to the position of assistant (assistant) to the general director: education - higher or incomplete higher education, experience in similar work of at least one year, knowledge of office equipment (fax, copier, scanner, printer), Microsoft Office programs (Word, Excel), office work.
1.6. The assistant (assistant) to the general director is guided in his activities by:
— legislative acts of the Russian Federation;
— The company’s charter, internal labor regulations, and other regulations of the company;
— orders and instructions from management;
- this job description.

Job responsibilities of the assistant (assistant) to the general director

The Assistant to the General Director performs the following job responsibilities:
2.1. Plans the working day of the General Director (meetings, calls, reception, etc.).
2.2. Provides technical support for the activities of the General Director (ordering transport, tickets; organizing meetings, negotiations, etc.)
2.3. Accompanies the General Director at meetings, on trips, etc.
2.4. Takes part in negotiations, business meetings, special receptions; keeps minutes and other documents documenting the progress and results of meetings and negotiations.
2.5. On behalf of the General Director, coordinates individual issues with employees of structural divisions, communicates to them the instructions and orders of the manager; controls the execution of instructions and orders.
2.6. Collects materials and information necessary for the General Director, prepares analytical, informational, reference and other materials and presents them to the director.
2.7. Conducts office work, receives correspondence received for consideration by the General Director, accepts documents and personal statements for the General Director’s signature, maintains their records and registration, and transmits them to the manager.
2.8. Makes an appointment with the manager and organizes the reception of visitors.
2.9. On behalf of the General Director, drafts letters, requests, and other documents.
2.10. Performs work on preparing meetings and meetings held by the General Director (collecting the necessary materials, notifying participants about the time and place of the meeting, agenda, their registration), maintains and draws up minutes of meetings and meetings.
2.11. Performs individual official assignments of the General Director.

3. Rights of the assistant (assistant) to the general director

The assistant (assistant) to the general director has the right:
3.1.

Receive information, including confidential information, to the extent necessary to solve assigned tasks.
3.2. Submit proposals to management to improve your work and that of the company.
3.3. Request personally or on behalf of the manager from departments of the enterprise and other specialists information and documents necessary to fulfill his official duties.
3.4. Require management to create normal conditions for execution official duties and the safety of all documents generated as a result of the company’s activities.
3.5. Make decisions within your competence.

4. Responsibility of the assistant (assistant) to the general director

The assistant (assistant) to the general director is responsible for:
4.1. For failure to perform and/or untimely, negligent performance of one’s official duties.
4.2. For failure to comply with current instructions, orders and conservation orders trade secret and confidential information.
4.3. For violation of internal labor regulations, labor discipline, safety and fire safety rules.

If after reading this article you do not receive a definite answer, seek quick help:

1. General Provisions

1.1. An assistant to the general director falls into the category of executive assistants.

1.2. Qualification requirements:
Higher professional education, without requirements for work experience or incomplete higher professional education and work experience in the relevant industry profile of the enterprise for at least 1 year.

1.3. The Assistant General Director must know:
— resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to the financial and economic activities of the enterprise;
— profile, specialization and features of the enterprise structure, prospects for its development;
— production capacities and human resources of the enterprise; production technology of the enterprise's products;
— the procedure for drawing up and agreeing on business plans for the production, economic and financial and economic activities of the enterprise;
— means of communication, computing and organizational equipment;
— the procedure for concluding and executing business and financial contracts;
— procedure and deadlines for reporting;
— means of mechanization of manual labor;
— the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services;
— basics of economics, labor organization, production and management;
— labor legislation;
— internal labor regulations;
— rules and regulations of labor protection.

1.4. Appointment to the position of assistant general director and dismissal from office are made by order of the general director.

1.5. The Assistant General Director reports directly to the General Director.

1.6. During the absence of the assistant general director (business trip, vacation, illness, etc.), his duties are performed by a person appointed in accordance with the established procedure. This person acquires the corresponding rights and bears responsibility for the improper performance of the duties assigned to him.

2. Job responsibilities

Assistant to General Director:

— organizes work on receiving, processing, dispatching incoming cargo, documents and correspondence, ensuring their safety and timely delivery to recipients;
— monitors the availability of the necessary types of transport, the organization of proper transportation;
— takes measures to implement the transportation plan and shift assignments by car drivers;
— fills out, issues and accepts waybills and waybills;
— carries out registration of travel documentation and accounting of the operation of vehicles;
— controls the accuracy of recording speedometer readings and obtaining fuel and lubricants (fuels and lubricants);
— identifies in the waybills records of violations of traffic rules committed by drivers and reports them to management;
— compares the received data on the operation of vehicles with shift-daily assignments, identifies deviations and the reasons for their occurrence;
— monitors compliance by vehicle drivers with road traffic discipline, keeps records of vehicle operation;
— notifies consignees about the time of arrival of goods at their address.

2.3. Participates in the development of plans for current and major repairs and the preparation of estimates of business expenses.

2.4. Organizes repairs of premises, monitors the quality of repair work.

2.5. Resolves issues related to the acquisition and storage of office supplies, necessary household goods, equipment and inventory, provides them to structural units, and also keeps records of their expenditure and compilation of established reporting.

3. Rights

The Assistant General Director has the right:

3.1. Give structural divisions, individual specialists and other employees of the enterprise mandatory instructions.

3.2. Take action when violations of internal order are detected at the enterprise and bring those responsible to justice.

3.3. Request and receive from structural divisions any information, reference and other materials on the activities of the enterprise.

Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

3.5. Submit proposals for improvement of work related to the responsibilities provided for in these Instructions for consideration by the General Director.

4. Responsibility

The Assistant General Director is responsible for:

4.1. For improper performance or failure to fulfill one’s official duties as provided for in this Job Description - within the limits established by the current labor legislation of the Russian Federation.

4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.

Buy books on HR administration

	Personnel Officer's Handbook (book + diskM) This publication provides practical recommendations on organizing the work of the personnel service and personnel records management. The material is clearly systematized and contains a large number of specific examples and sample documents. The book is accompanied by a disk with document forms and regulations in the Garant system regulating various issues of labor relations and personnel work. The book will be useful to a wide range of readers, HR employees, managers of enterprises and organizations of all forms of ownership.
	Are you ready for the arrival of the labor inspector? (2013) The author explains in detail what the labor inspectorate is and what the limits of its powers are, how inspections of compliance with labor legislation are carried out and how they can end, what violations can lead to the imposition of a fine, and which ones will entail the disqualification of the head of the organization. The book provides practical recommendations for organizational employers and individual entrepreneurs that will help avoid claims from labor inspectors. In preparing the book, all recent changes in legislation were taken into account. Author: Elena Karsetskaya The book is addressed to heads of organizations of all forms of ownership, personnel service employees, accountants, individual entrepreneurs, as well as anyone interested in compliance with labor laws.
	Collection of job descriptions The collection includes job descriptions drawn up in accordance with qualification characteristics contained in Qualification directory positions of managers, specialists and other employees, approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37, as well as in accordance with other regulations on tariff and qualification characteristics (requirements). The collection consists of two sections: the first includes industry-wide job descriptions for managers, specialists, technical performers, the second contains job descriptions by industry (editorial and publishing activities, transport, banking, trade, research, education, healthcare). For heads of organizations, personnel and legal services workers.

A job description for an assistant manager is created to streamline labor relations. The document outlines the functional duties, responsibilities, and rights of the employee.

The position of “assistant manager” in different organizations can be called differently: personal assistant to the director, assistant manager, secretary.

I. General provisions

1. An assistant manager is appointed to the position and dismissed from it by order of the head of the organization.

2. The assistant manager reports directly to the head of the company.

3. During the absence of the assistant manager, his rights and functional responsibilities are transferred to another official, as reported in the order for the organization.

4. A person who has higher education and at least one year of experience in similar work.

5. The assistant manager is guided in his activities by:

• legislation of the Russian Federation;
• Internal labor regulations, Charter and other regulations of the company;
• orders and instructions from management;
• this job description.

6. The assistant manager must know:

• established procedure for handling documents in the organization;
• rules of business communication and etiquette;
• procedure for maintaining reporting documentation;
• rules for using office equipment and communications equipment;
• basics of work in text editor, spreadsheets;
• basics of office work;
• organizational structure of the company;
• procedure for concluding and executing contracts.

ІІ.

Job responsibilities of an assistant manager

The assistant manager is assigned the following functional responsibilities:

1. Planning the manager’s working day: developing and coordinating a schedule for meetings, visits, calls, receptions and other actions.

2. Personal accompaniment of the manager at meetings, receptions, and trips.

3. Technical support for the manager’s work: ordering tickets, transport; organization of negotiations and meetings.

4. Maintaining minutes and other documents recording the progress and results of meetings, sessions, negotiations.

5. Bringing to the attention of employees of structural divisions of the organization instructions, orders of management and monitoring their implementation.

6. Collection of information, preparation and provision of analytical, informational, reference and other reports to management.

7. Conducting office work, receiving correspondence sent to the manager.

8. Registering visitors for a personal appointment with the manager, organizing their reception.

Reception of documents and applications for signature by the manager, their registration, accounting and transfer to the manager.

10. Drawing up letters, requests, and other documents on behalf of management.

11. Preparation of meetings, meetings, meetings held by the manager. Collecting necessary materials, notifying participants about the time, location, and agenda.

12. Carrying out official assignments of the manager.

III. Rights

The assistant manager has the right:

1. Receive information to the extent necessary to complete assigned tasks.

2. Send proposals to management to improve their work and rationalize the company’s activities.

3. Send requests to divisions of the organization (on behalf of the manager or on personal initiative) to obtain documents necessary to fulfill his official duties.

4. Demand that the management of the institution create the conditions necessary for the performance of his official duties.

5. Make independent decisions within your competence.

6. Have access to confidential information when a business need arises.

IV. Responsibility

The Assistant Manager is responsible for:

1. Providing employees of the organization with false information.

2. Improper performance of one’s official duties.

3. Causing material damage to the organization, the state, its counterparties, and employees.

4. Violation of deadlines for completing assigned tasks.

5. Violation of the provisions of the organization’s governing documents, decisions, regulations.

6. Disclosure of trade secrets, personal data, confidential information.

7. Actions beyond the scope of his competence.

8. Violation of labor discipline, safety regulations, internal labor regulations, fire protection.

9. Violation of business etiquette standards, rude treatment of business partners, visitors, and employees of the organization.

Job Descriptions

Job Description for Assistant Director for General Affairs

Open in WORD format

1. GENERAL PROVISIONS

1.1. This job description defines the functional duties, rights and responsibilities of the assistant director for general issues.

1.2. The assistant director for general issues is appointed and dismissed in accordance with the procedure established by the current labor legislation by order of the director of the enterprise.

1.3. The Assistant Director for General Affairs reports directly to the General Director of the company.

1.4. The Assistant Director for General Affairs must know:

— resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services; the structure of the enterprise, institution, organization and prospects for its development; means of communication, computing and organizational technology; procedure and deadlines for reporting; means of mechanization of manual labor; the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; Internal labor regulations; rules and regulations of labor protection.

1.6. During the temporary absence of the assistant director for general issues, his responsibilities are assigned to the office manager.

2. FUNCTIONAL RESPONSIBILITIES

Assistant Director for General Affairs:

2.1. Carries out and controls the implementation of measures to ensure the rational use of the organization's road transport, as well as:

· Organizes work on receiving, processing, dispatching incoming cargo, documents and correspondence, ensuring their safety and timely delivery to recipients.

· Monitors the availability of necessary types of transport and organizes proper transportation.

· Takes measures to implement the transportation plan, shift assignments by car drivers

· Fills out, issues and accepts waybills and waybills.

· Registers travel documentation and records the operation of vehicles.

· Monitors the correctness of speedometer readings and receipt of fuel and lubricants (fuels and lubricants).

· Identifies entries in waybills about violations of traffic rules by drivers and reports them to management.

· Compares the received data on the operation of vehicles with shift-daily assignments, identifies deviations and the reasons for their occurrence.

· Monitors compliance by vehicle drivers with traffic discipline, keeps records of vehicle operation.

· Notifies consignees about the time of arrival of goods at their address.

2.2. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of the building in which the company's office premises are located, as well as monitoring the serviceability of equipment (lighting, heating systems, ventilation, etc.).

2.2. Participates in the development of plans for current and major repairs and the preparation of estimates of business expenses.

2.3. Organizes repairs of premises, monitors the quality of repair work.

Resolves issues related to the acquisition and storage of office supplies, necessary household goods, equipment and inventory, provides them to structural units, and also keeps records of their expenditure and compilation of established reporting.

2.6. Controls the rational use of materials and funds allocated for economic purposes.

2.7. Manages the work on landscaping the office area, and also monitors the condition and timely repair of furniture.

2.8. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.

3. RIGHTS

The Assistant Director for General Affairs has the right:

3.1. Give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities.

3.2. Monitor the implementation of tasks and work, timely completion of individual orders and tasks of the service and employees subordinate to him.

3.3. Request and receive necessary materials and documents related to the activities of the Assistant Director for General Affairs.

3.4. Enter into relationships with departments of third-party organizations to resolve operational issues production activities, falling under the purview of the Assistant Director for General Affairs.

4. RESPONSIBILITY

The Assistant Director for General Affairs is responsible for:

4.1. Results and efficiency of production activities.

4.2. Failure to enforce your functional responsibilities, as well as for the results of the work.

4.3. Inaccurate information about the status of the work being performed.

4.4. Failure to comply with orders, instructions and instructions from the director of the company.

4.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that create a threat to the activities of the company and its employees.

4.6. Failure to ensure compliance with labor and performance discipline employees of the department.

5. WORKING CONDITIONS

5.1. The work schedule of the assistant director for general issues is determined in accordance with the internal labor regulations established by the company.

5.2. To resolve operational issues to ensure the production activities of the department, the assistant director for general issues manages transport in a general manner.

An assistant to the general manager is the person every manager worth his salt needs. When managing a company, it is important to entrust half of the work to the person who has the proper knowledge, skills, and relevant competence. That is why the first and most significant vector of activity is the job responsibilities of the assistant general director.

Approval of instructions

The basis of any job description is labor legislation Russia, such a position as assistant general director was no exception. The responsibilities assigned to the “right hand” of the manager must be drawn up in accordance with the Labor Code of the Russian Federation, as well as additional regulations.

The drawn up instructions are approved by the head or head of the organization. His signature signifies the legality of the accepted document, as well as agreement with all its provisions. Moreover, the manager has the right to make changes, add duties, or not sign an autograph at all, issuing a reasoned refusal and pointing out significant shortcomings.

General provisions: what guides the assistant?

It is impossible to overestimate the role played by the assistant to the general director in the company's activities. The job description for this category of persons must necessarily contain general provisions, where the employee will be able to familiarize himself with the regulatory framework governing his activities, as well as with materials that determine the nature of his work.

The assistant to the general director is the technical executor of the instructions and decisions of the organization's manager. Accepted and dismissed from office by order of the relevant official. As a rule, the following requirements are imposed on it:

• higher education;
• presence or absence of work experience (its duration is determined by the manager);
• requirements for work experience in the specialty.

If you want to try yourself in this position, then be prepared for the fact that direct and strict subordination to the boss is the main rule of work, which any assistant to the general director adheres to. The job description also talks about cases where an assistant is absent from the workplace. At this time, his duties are performed by the deputy head, who bears full responsibility for their implementation.

Legal regulation

The functions of the assistant general director are based on the following regulations:

1. Documents that regulate its activities in general or regulate a similar type of activity.
2. Methodological recommendations and other materials created to streamline a particular area of ​​activity.
3. Charter of the company/organization/enterprise.
4. Work schedule.
5. Orders and instructions issued by the immediate superior of the organization.
6. Job description determined by the supervisor.

The assistant to the general director must quickly, clearly and correctly navigate the regulatory framework that regulates his activities in general, as well as the work of the officials subordinate to the assistant. It is important to note that it is necessary to study not only federal and regional legislation, but also local regulations.

What do you need to know?

The position of the “right hand” of the head of the company requires solid knowledge of the structure and management of the organization, as well as all existing divisions. An important skill in work is the ability to correctly draw up an appropriate document - an order, instruction, resolution, and so on. That is, without the basics of office work, the assistant general director will not be able to fully fulfill his job responsibilities.

Persons applying for the position must have basic ethics, master the rules of business communication, and also know general norms labor code and administrative law. Yes, and you can’t do without skills in working with electronic computers.

Helper functions

The next basic section of the job description is a list of functions that the assistant general director is required to perform for general issues:

• Correct and clear organization technical support administrative management activities of the head of the company.
• Maintaining and organizing office work, monitoring the activities of other employees, explaining to employees unclear issues in this area.
• Development or participation in events aimed at streamlining the company’s document flow.
• Reception of visitors.

Example job responsibilities

The characteristics of the assistant to the general director consist of both the job responsibilities presented and the level of their performance, and looks like this:

• Acceptance of correspondence received by the company addressed to the boss, its transmission and use in accordance with the decision of the manager.
• Conducting business in accordance with federal laws, and efficient use computer equipment; application of basic skills in the work of collecting and processing information.
• Acceptance of documents and applications, sending them for signature to the head of the organization.
• Preparation of documents for the work of the manager.
• Organization of telephone conversations. In addition, the person holding this position is obliged to convey the information obtained as a result of negotiations to employees, presenting it in the required form.
• Drawing up letters, requests, as well as other types of documents, preparing responses to requests on behalf of the manager.
• Organizing activities for preparing meetings, meetings, keeping minutes and subsequently filing them in the proper form.
• Monitoring the work of company employees.
• Organizing the manager’s workplace in accordance with the requirements, providing office supplies, creating conditions for successful and efficient work.
• Print office and work materials.

It is important to note that the presented list of employee job responsibilities is not exhaustive. The manager, at his own discretion, can change each item if the amendments do not contradict the legislation of the Russian Federation.

Rights of the assistant general director

IN general view The rights of the assistant general director are presented in the following list:

• the right to become familiar with the manager’s draft decisions concerning the assistant’s activities;
• the right to consider proposals made by the manager and related to the performance of the assistant’s official activities;
• the right to information, the receipt of which is necessary for the purpose of successful implementation labor activity further;
• the right to demand from management actions that facilitate the execution of job descriptions.

Legal responsibility of the assistant

As a rule, the final paragraph of any job description is provisions on the measures of responsibility imposed on the employee. Thus, responsibility is provided for the following types of actions:

• Improper performance or refusal to perform official duties.
• Violations of criminal, administrative, labor, civil legislation.
• Causing damage to the organization's property.

Legal liability may be imposed on a person both with the participation law enforcement, and without involving them. As a rule, the nature and degree of harm caused plays a significant role in determining the extent of liability. If an employee damages an organization’s property, then the penalty occurs within the framework of disciplinary liability. If the damage is interpersonal in nature, it is impossible to do without the participation of investigative authorities

Approval of instructions

Job Description for Assistant General. The director is approved not only by the signature of the director, but also by the signature of the person who begins to perform his direct duties. The legal act is local, therefore it is distributed only in the territory of a certain organization. If the job description contains inconsistencies with federal or regional legislation, the employee has the right to refuse to comply with the illegally approved provision.

The executive assistant is the elite of the administrative staff. The director of a large enterprise needs a responsible and reliable assistant who leads all organizational and information work. Thus, the manager stops wasting time irrationally, fussing and preoccupying himself with minor issues. The assistant acquires a special status in the company, because he is the director’s confidant.

To perform your duties efficiently, it is not enough to possess a basic set of knowledge and skills, you need to have certain human qualities. You must be punctual, friendly, self-possessed, tactful, and devoted to corporate interests. At the same time, you need to prepare to be in a subordinate position, to be able to adapt to the circumstances and character of the boss.

First of all, you need to be able to respect both the leader himself and others. You will have to master the ability to manage and give orders, because you will be entrusted with the responsibility of overseeing simple projects. You need to take your work seriously and not be afraid of it. Use your initiative and don’t be afraid to express your opinion to your boss if you think you’re right.

The main responsibilities of a good assistant manager are: work with documentation and organizational work. Information and documentation services include the following matters:
1. Receiving and checking prepared draft documents that are given to the boss for signature, editing and finalizing them.
2. Receiving correspondence that arrives at the company’s address and transferring it to the relevant structural units and specific employees. Preparing and sending responses.
3. Drawing up letters, requests, reports, reports and other documentation required by the manager.
4. Maintaining archival records and secure storage of files.
5. Monitoring the work of enterprise employees, monitoring deadlines.
6. Maintaining a registration file.

Documentless service consists of other responsibilities:
1. Reception and broadcasting of messages via various communication channels.
2. Controlling incoming telephone calls, the “face” of the company in conversations with clients, quickly making decisions about the importance of the call.
3. Ensuring the work of the manager by organizing his desk.
4. Rational planning of meetings and other affairs of the boss.
5. Preparation of councils, meetings, conferences (collection of participants and documents). Keeping minutes of these meetings.
6. Organization of company presentations.
7. Fulfillment of personal requests and instructions of the manager.

The range of these responsibilities depends on the size of the enterprise and management. Director large company has several assistants, whose responsibilities are narrower, but no less.

An executive assistant is a great opportunity to learn management skills. This position could be the next step in your career.